Merge branch 'externalize-cards' into 'develop'

Externalize cards

See merge request !303

external/access/wifiNetworkAccessGuests/wifiNetworkAccessGuests.md

+---
+layout: page
+permalink: /external/access/wifiNetworkAccessGuests/
+shortcut: access:wifiNetworkAccessGuests
+redirect_from:
+  - /cards/access:wifiNetworkAccessGuests
+  - /external/cards/access:wifiNetworkAccessGuests
+---
+# WiFi network access for guests
+
+- Each UL staff member can provide wireless network access for her/his visitors by creating an account on the [Guest Sponsor Portal](https://sponsor.uni.lux:8443/sponsorportal/PortalSetup.action?portal=06f49c40-ad3a-11e4-ba4b-0050568059d7)
+- In order to create the guest account, you must log in with your normal UL username and password
+- Please also refer to the [process for visitor rules](https://howto.lcsb.uni.lu/?hr:visitorsRules)
+- Such a visitor account has a lifetime of maximum 5 days. If you need accounts for people staying longer, please open a [ticket via the SIU helpdesk](https://service.uni.lu/sp)
+- Guests will only have access to the internet and public services but not to internal resources
+
+Other documentations on how to use the SIU systems can be found on the [UL intranet (section SIU-SIU-Guides-Wireless Network)](https://intranet.uni.lux/the_university/siu/Pages/siu-guides.aspx).
+
+For any questions please open a [ticket via the SIU helpdesk](https://service.uni.lu/sp).
+
+<!--Process owner: Julia Kessler-->
+

external/backup/computer/computer.md

+---
+layout: page
+permalink: /external/backup/computer/
+shortcut: backup:computer
+redirect_from:
+  - /cards/backup:computer
+  - /external/cards/backup:computer
+---
+# Staff Computer
+
+## Backup to External Disk
+
+### macOS
+
+macOS platform comes with Time Machine, a very easy to use backup feature. Time Machine backups can be set up as follows:
+
+1. Connect an external disk to your computer.
+2. Using Finder open up  **/Applications/System Preferences** and Select **Time Machine**.  <br/>  ![Alt](img/mac_tm_1.png "Title")
+3. From the **Time Machine** main screen click **Select Backup Disk**  &nbsp;  ![Alt](img/mac_tm_2.png "Title")
+4. From the list select your external disk. It is also recommended that you select the option to **encrypt backups**.   <br/>  ![Alt](img/mac_tm_3.png "Title")
+5. If you opt for encryption you will be asked for an encryption password. You will need this password whenever you re-connect the disk to your computer or whenever you restart your Mac. You should keep this password safe using [Password Management software](../passwords/). <br/>  ![Alt](img/mac_tm_4.png "Title")
+6. Time Machine requires an apple-specific disk format to work. Your external disk may not be in this format (e.g. may be in exFAT format which is accessible both by Windows and Mac). In such a case Time Machine will prompt you to approve the erasure and re-formatting of your external disk (see below). If you do not want to re-format, you may [create a disk image](../encryption/file/) on your external disk and then point Time Machine to this image.  <br/>  ![Alt](img/mac_tm_5.png "Title")
+7. After you select a backup disk, provide password and confirm disk format (if applicable), Time Machine will automatically start the backup process in the background. You may continue to work. You will receive a notification, when the first backup is complete.  <br/>  ![Alt](img/mac_tm_6.png "Title")
+8. If you want to initiate another backup manually, click the Time Machine logo in your menu bar and select **Back Up Now**. It is recommended that you enable the automatic backup feature of Time Machine. To do so,  go to  **/Applications/System Preferences/Time Machine** and select the option **Back Up Automatically**.   <br/>  ![Alt](img/mac_tm_7.png "Title")
+
+Official instructions for restoring your Mac using a Time Machine backup can be found [here](https://support.apple.com/en-us/HT201250)
+
+### Windows
+
+Windows's offerings for backup has different names in different versions.
+
+* _Microsoft Backup and Restore_, which is available in [Windows 7](http://windows.microsoft.com/en-US/windows7/Back-up-your-files) and [Windows 10](https://support.microsoft.com/en-us/help/17143/windows-10-back-up-your-files), allows backup of your entire system or selected folders/files on your computer.
+* _File History_, which is is available in [Windows 8 and 10](http://windows.microsoft.com/en-us/windows-8/set-drive-file-history), provides an easy to use option with which you can backup select files/folders. _File History_ runs periodically, tracks versions of your files, and allows you to go back older versions.
+
+Before creating a backup, make sure that your backup drive is encrypted as a safety measure in case of disk loss or theft (see [howto page on disk encryption](../encryption/disk)).
+
+The steps to switch **File History** on your computer is as follows:
+
+1. Connect an external disk to your computer.
+2. From the **Start** menu select **Settings/Update & Security/Backup**.  <br/> ![Alt](img/win_fh_1.png "Title")
+3. Click the "+" next to Add a drive. You'll see a prompt to choose an external drive, choose the disk you have connected.
+4. File History has now started archiving your data. An on/off slider will now appear under a new heading called **Automatically back up my files.** <br/> ![Alt](img/win_fh_2.png "Title")
+5. By default, Windows 10's File History will back-up all the folders in the **User** folder. And it will run the backup on an hourly schedule. To change any of those settings click on More options under the on/off slider (see below). <br/> ![Alt](img/win_fh_2_2.png "Title")
+6. In the **Backup Options** dialog, under the  **Back up these folders.** you can remove existing folders and add new ones. **Important Note:** Make sure that any application that read/write your data files/folder are closed, when you're making this _File History_ configuration.  <br/>
+<img src="img/win_fh_3.png" height="200em"/>
+
+
+The instructions for restoring your files from **File History** can be found [here](https://it.nmu.edu/docs/backup-using-windows-file-history)
+
+
+## Backup to dropit.uni.lu
+
+The University of Luxembourg's cloud service [DropIt](https://dropit.uni.lu/) provides all staff with 100GB of storage.
+
+To use this service, first, visit [dropit.uni.lu](https://dropit.uni.lu/). You should be able to login with your university credentials. In case of login problems, request IT support using [ServiceNow](https://service.uni.lu/).
+
+Second, in order to create backups of your computer on DropIt cloud, you need to install a client application. The University IT Guideline [here](https://intranet.uni.lux/the_university/siu/Documents/Dropit%20client%20-%20configuration%20guide.pdf#search=dropit) provides the details on how to install this client application for macOS, Windows and Linux platforms, and also, how to configure the backup process on your computer.

external/general/BelvalCampusMap/BelvalCampusMap.md

+---
+layout: page
+permalink: /external/general/BelvalCampusMap/
+shortcut: general:BelvalCampusMap
+redirect_from:
+  - /cards/general:BelvalCampusMap
+  - /external/cards/general:BelvalCampusMap
+---
+
+# Belval Campus Map
+
+![](img/BelvalCampusMap.png)

external/general/getToLCSB/getToLCSB.md

+---
+layout: page
+permalink: /external/general/getToLCSB/
+shortcut: general:getToLCSB
+redirect_from:
+  - /cards/general:getToLCSB
+  - /external/cards/general:getToLCSB
+---
+# How to get to the Luxembourg Centre for Systems Biomedicine
+
+![](img/LCSB.jpg)
+
+
+### 1. Arriving by plane at Luxembourg airport:
+The Luxembourg airport, called Findel, is 34 km away from the University Campus BELVAL where LCSB is located.
+You can take either taxi or public transport to reach LCSB.
+- **Via Taxi (110€ one way)**
+
+From Luxembourg airport you can take a taxi to BELVAL near the city Esch-sur-Alzette.
+Trustworthy taxi services: coluxtaxi (colux.lu; tel: +352 48 22 33); webtaxi (webtaxi.lu; tel: +352 27 515)
+*Price: ca 110€ one way (in Luxembourg taxis are very expensive!)*
+*Duration: 30 minutes (during rush hour 45-60 min)*
+
+Benelux taxi: the price from/to airport is about 85€. To take advantage of this offer, the taxi has to be booked in advance.
+www.beneluxtaxi.lu / +352 40 38 40 / reservation@beneluxtaxi.lu (please ask confirmation of the price)
+A map of the Campus BELVAL and how to find both LCSB buildings is shown below.
+
+- **Via public transport (free)**
+
+From Luxembourg airport you can take the bus to Luxembourg central train station using bus line 29 or line 16 and
+stop at "Central station (Gare Centrale)". For the timetable check the following links:
+line 29: http://www.vdl.lu/autobus_ligne29.html
+line 16: http://www.vdl.lu/autobus_ligne16.html
+
+From Luxembourg’s central train station, you will get a train every 20 minutes to BELVAL-Université where LCSB
+is located. Please see below "Arriving by Train" for all details.
+
+*Public transportation is free in Luxemburg!*
+*Duration: 45-60 minutes (including bus, train and walk)*
+
+- **Arriving by train from Luxembourg central station:**
+
+Take the train in direction of "Rodange" or "Petange".
+Your stop is called: "Belval-Université" station
+*Please note that public transportation is free in Luxemburg!*
+Duration: 35 minutes (including train and walk)
+A map of the Campus BELVAL and how to find both LCSB buildings is shown below. From Belval train station it's about a 5
+minutes-walk to either of our locations.
+
+### 2. Arriving by car:
+If you travel by car, please take the highway A4 in direction Esch-sur-Alzette, and stay on that road until it ends at the
+roundabout called "Raemerich". Do not leave the A4 too early! Simply follow the A4 until it ends, then follow the signs to
+"Belval" at the large roundabout. On the campus, unfortunately, there are no signs leading the way to the LCSB.
+Please use the following plan to orientate on the campus. The House of Biomedicine (LCSB I) is directly next to the old blast
+furnace site, close to the red Dexia buildings. The building is a bit hidden. It is a six floor modern white building. Biotech II
+(LCSB II) is behind the big outdoor parking, right next to ADEM (Agence pour le développement de l'emploi / Employment
+Development Agency) and across the street from Southlane Towers.
+*Duration: about 20 minutes from Luxembourg City or 30 minutes from Luxembourg Airport (without traffic jam).*
+
+##### Parking at Campus BELVAL
+Since Campus Belval is foreseen to be a green car-free Campus, parking may not be easy. Due to the constructions around
+our buildings, we currently cannot offer visitor parking. To park your car we recommend using one of the following. From
+either site it is less than five minute walk to either of our buildings.
+- Parking Square Mile
+Price: 0.70€/hour
+- Belval Plaza parking garage
+Price: first 3 hours free, afterwards 3€/hour (from 07:00 to 20:00) and 1€/hour (from 20:00 to 07:00)
+
+### 3. Arriving by bus:
+You can also arrive by bus from Esch-sur-Alzette or from Luxembourg City. Please visit www.mobiliteit.lu to select your
+travelling options.
+*Please note, however, that if you travel from Luxembourg City, the train is the preferred option.*
+
+
+
+![](img/map.jpg)

external/general/glossary/glossary.md

+---
+layout: page
+permalink: /external/general/glossary/
+shortcut: general:glossary
+redirect_from:
+  - /cards/general:glossary
+  - /external/cards/general:glossary
+---
+# Glossary
+
+Are you sometimes confused with all the abbreviations and names in and around the LCSB? Here you find an overview of the most common names abbreviation you may come across during your time at the LCSB.
+
+
+|Short|Full name|What is it?|
+|------|--------|---------|
+|AsperaWeb|-|Software for end-to-end encrypted data transfer at the LCSB|
+|Atlas|-|Server of the LCSB|
+|BT1 & BT2|House of Biomedicine/Biotech 1&2|Indication of the different buildings of the LCSB|
+|CFL|Chemins de Fer Luxembourgeois|Operator for public transport (train, bus) in Luxemburg|
+|CHL|Centre Hospitalier de Luxembourg|Central Hospital in Luxemburg city – also collaborating with the LCSB|
+|CNER|Comité National d’Ethique de Recherche|National committee for ethical approval or research projects|
+|CNS|Caissee Nationale de Santé|National health insurance company in Luxemburg|
+|DAISY|DAta Information SYstem  |Comprehensive tool to manage your research data in a GDPR-compliant manner. For access, [login with you UNI.LU-account at DAISY](https://daisy.lcsb.uni.lu).|
+|DLSM|Department of Life Science and Medicine|Department of the FSTM, formerly called LSRU|
+|DTU|Doctoral Training Unit|Umbrella for organization of PhD students from different groups working on a common project|
+|Docebo|-|Internal learning platform of the LCSB. [Visit Docebo](https://unisupport.docebosaas.com/learn/signin)|
+|ESS|Employee Self-Service|Platform to change your personal data and view your employee profile. Accessible via the intranet |
+|Fiori|-|View your payslips and request holidays. Only accessible when logged into the internal network: [click here](fiori.uni.lu/fiori#)|
+|FNR|Fonds National de la Recherche|Main funder of research activities in Luxemburg investing both public funds and private donations|
+|FSTM|Faculty of Science, Technology and Medicine|One of the three faculties at the University of Luxemburg|
+|GitLab|-|Web-based application for implementation and management of software |
+|KTT/KT4|Building where Ketterthill is located|Indication of the different buildings of the LCSB|
+|LIH|Luxembourg Institute of Health|Public biomedical research organisation. Works closely together with the LCSB|
+|LIMS|Laboratory Information Management System|Software to manage samples and associated data|
+|LIST|Luxembourg Institute of Science and Technology|Research Institute at Belval Campus developing market-oriented services and prototypes|
+|LSRU|Life Science Research Unit|Former name for a department of the FSTM. Now called DLSM|
+|LUMS|LCSB User Management System|Provides you access to most LCSB internal software. **Requires an additional account besides your UNI.LU-login!**|
+|MSA|Maison du Savoir|Central building of the University of Luxemburg also hosting administration|
+|OWA|Outlook Web Access|To check your emails from anywhere via a web-browser. Login with you UNI.LU-credentials at [owa.uni.lu](https://owa.uni.lu)|
+|R3|Responsible and Reproducible Research|Initiative of the Bioinformatics Core group to raise research quality|
+|SAP|Systeme, Anwendungen und Produkte|Software for data management and information exchange|
+|SIL|Service of Infrastructure and Logistics|Support for workplace and transportation. You can contact them via the online ticketing system at [service.uni.lu](https://service.uni.lu)|
+|SIU|Service Informatique de l’Université|Unit that organizes, administrates and develops IT platforms & systems at the University of Luxemburg|
+|Slack|-|Online-based instant messaging platform to organize and work on projects together|
+|SOP|Standard Operation Procedure|Internal guideline how common tasks should be executed|
+|VM|Virtual Machine|Entire operating system running inside another operating system.|
+|VPN|Virtual Private Network|Allows you to connect to the internal university pages, services and servers via a program (client) upon login with your university credentials|
+
+
+
+
+

external/general/links/important_links.md

+---
+layout: page
+permalink: /external/general/links/
+shortcut: general:links
+redirect_from:
+  - /cards/general:links
+  - /external/cards/general:links
+---
+# Important websites
+
+This is an overview on websites to manage work and help you with the navigation on work-related matters at the University of Luxemburg.
+
+
+| Link | Description |
+| :------ | :------ |
+|[www.uni.lu](https://www.uni.lu)|General website of the University. You can find general information as well as specific information on the faculties and institutes here.|
+|[intranet.uni.lux](https://intranet.uni.lux)|The internal platform of the University. Here you find internal information and have access to different services such as the HR Employee Self-Service (ESS). By clicking on ‘My LCSB’ next to your name in the top right corner, you are directed to the LCSB Intranet with information on upcoming presentations, science tools and social events. **Please note:** This site can only be accessed when you are logged into the university network, either in your office or via a VPN client from elsewhere. See also the [corresponding How-to Card](https://howto.lcsb.uni.lu/?access:vpn-cerbere-access)|
+|[service.uni.lu](https://service.uni.lu/sp)|Here you find service and support from the university. You can create tickets on all regulatory and legal issues as well as on IT-related topics, e.g. to get access to specific folders and software.|
+|[lums.uni.lu](https://lums.uni.lu)|The LUMS (LCSB User Management System) allows you to get access to internal resources such as software provided and/or hosted by the LCSB. **Please note:** You need to request an additional account to be able to log in as your usual UNI.LU-credentials will **not do the job.** The LUMS-accounts can also be created for external researchers and collaborators.|
+|[howto.lcsb.uni.lu](https://howto.lcsb.uni.lu/)|This is where the How-to Cards are deposited and constantly updated. You can find answers on administrative as well as on lab-related procedures here. For complex instructions, a step-by-step tutorial with corresponding screenshots or examples is provided. We encourage you to bookmark this page as many answers to your questions might be covered by a card. If you have any suggestions for improvements on existing or additional How-to Cards, just contact the R3 department.|
+|[owncloud.lcsb.uni.lu](https://owncloud.lcsb.uni.lu/)|LCSB ownCloud is a private cloud storage service for the use of LCSB staff and collaborators. It is suitable for exchanging small-sized files (up to 1-2 gigabyte, all SSL encrypted). You need a [LUMS account](https://howto.lcsb.uni.lu/?access:lums-passwords) for using this platform. The LUMS accounts can also be provided to external collaboration partners and can be requested at the [Service Portal](https://service.uni.lu/sp). For more information see also the [User’s Guide for ownCloud](https://howto.lcsb.uni.lu/?exchange-channels:owncloud).|
+|[daisy.lcsb.uni.lu](https://daisy.lcsb.uni.lu/)|The DAta Information SYstem (DAISY) is a comprehensive tool to manage your research data in a GDPR-compliant manner. You can create projects & datasets and share them with your collaboration partners. For more information and detailed description on DAISY, please refer to the [corresponding How-to Card](https://howto.lcsb.uni.lu/?daisy).|
+|[owa.uni.lu](https://owa.uni.lu/)|The Outlook Web Application to access your mail account via any web browser. Login with you UNI.LU-credentials.|
+|[fiori.uni.lu/fiori#](https://fiori.uni.lu/fiori#)|Upon login with your UNI.LU-credentials, this site provides you information on your employee profile. You can submit leave requests via this portal and also view your payslips.|
+|[llcreservation.uni.lu](http://llcreservation.uni.lu)|Booking a room in the Luxemburg Learning Centre at the University Campus in Belval. Login with your staff/student credentials.|
+|[gitlab.lcsb.uni.lu](https://gitlab.lcsb.uni.lu/)|A developer’s platform operated by the R3-team where you can contribute to publish and develop public protocols/procedures, etc.  For instance, these How-to-cards can be created there. So also the corresponding card on [how to contribute](https://howto.lcsb.uni.lu/?contribute:add-edit-card).|

external/general/usefulLinks/usefulLinks.md

+---
+layout: page
+permalink: /external/general/usefulLinks/
+shortcut: general:usefulLinks
+redirect_from:
+  - /cards/general:usefulLinks
+  - /external/cards/general:usefulLinks
+---
+# Useful links for living in Luxemburg
+Here, we compiles a few resources that might facilitate your start in Luxemburg - or also inspire you if you are already living here for a while.
+Please note that those are external link and thus the LCSB has no control of the integrity of the content.
+
+- [JustArrived](https://www.justarrived.lu) - a website in both English and French providing you an overview of life, habits and processes in Luxemburgs, also supported with facts and figures.
+
+- [Contrat d’accueil et d’intégration - CIA](https://forum-cai.lu/) - a program from the government designed for new inhabitants of Luxemburg. Information is avaliable in English, French and German.
+
+- [AngloInfo](https://www.angloinfo.com/luxembourg) - a site for expats living in Luxemburg promoting events and activities
+
+- [EURAXESS](https://www.euraxess.lu) - An initiative launched to promote research careers and facilitate the mobility of researchers across Europe
\ No newline at end of file

external/integrity/presentation/presentation.md

+---
+layout: page
+permalink: /external/integrity/presentation/
+shortcut: integrity:presentation
+redirect_from:
+  - /cards/integrity:presentation
+  - /external/cards/integrity:presentation
+---
+
+# How to use the LCSB PowerPoint template
+
+- [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template)
+  - [Why is a presentation template useful? Why should I use the LCSB template?](#why-is-a-presentation-template-useful-why-should-i-use-the-lcsb-template)
+  - [Which are the different formats available?](#which-are-the-different-formats-available)
+  - [How to correctly save the PowerPoint template on your computer](#how-to-correctly-save-the-powerpoint-template-on-your-computer)
+  - [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template-1)
+    - [Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content](#choosing-a-theme-colored-or-grey-scale-logo-and-different-layouts-depending-on-preferences-and-content)
+      - [Theme colors (TC)](#theme-colors-tc)
+      - [Theme grey (TG)](#theme-grey-tg)
+    - [How to use the colors set](#how-to-use-the-colors-set)
+    - [Changing the font, what is permitted?](#changing-the-font-what-is-permitted)
+    - [Date and page number](#date-and-page-number)
+      - [Add date and/or page number on one or each slide](#add-date-andor-page-number-on-one-or-each-slide)
+      - [Remove date and/or slide number on all the slides](#remove-date-andor-slide-number-on-all-the-slides)
+      - [Remove date and/or slide number only on certain slides](#remove-date-andor-slide-number-only-on-certain-slides)
+    - [How to add a chart](#how-to-add-a-chart)
+    - [How to use SmartArt](#how-to-use-smartart)
+    - [How to create and format a table in PowerPoint](#how-to-create-and-format-a-table-in-powerpoint)
+    - [Use of animations](#use-of-animations)
+  - [How to add the progress bars](#how-to-add-the-progress-bars)
+  - [How to place logos in your presentation](#how-to-place-logos-in-your-presentation)
+  - [How to transfer your presentation from the old to the new template](#how-to-transfer-your-presentation-from-the-old-to-the-new-template)
+  - [Tips to make your presentation look smart and professional](#tips-to-make-your-presentation-look-smart-and-professional)
+    - [Make sure to keep your audience in mind](#make-sure-to-keep-your-audience-in-mind)
+    - [Make slides light in content, show less, speak more!](#make-slides-light-in-content-show-less-speak-more)
+    - [Use images for more impact](#use-images-for-more-impact)
+    - [Have consistency through the slides](#have-consistency-through-the-slides)
+    - [Make use of SmartArts and graphs](#make-use-of-smartarts-and-graphs)
+    - [Write meaningful titles](#write-meaningful-titles)
+    - [Write take home messages](#write-take-home-messages)
+  - [Slide Master: what is it?](#slide-master-what-is-it)
+
+## Why is a presentation template useful? Why should I use the LCSB template?
+
+Using a presentation template has its benefits. First, time saving:
+you don't need to worry about the layout, it has already been done
+for you! Also combining presentations from different people into one
+coherent slide deck can be done very efficiently. Secondly, using a
+corporate presentation template ensures a corporate identity, giving
+your presentation a more professional look.
+
+The LCSB presentation template has been created following specific
+corporate graphic guidelines to ensure that the image of the LCSB
+and the University of Luxembourg is well preserved and strengthen.
+
+## Which are the different formats available?
+
+There LCSB presentation template is available in different formats:
+
+1. (**default**) PowerPoint widescreen (16:9) [download](./templates/presentationTemplate_169.pptx)
+2. (**default**) PowerPoint widescreen (16:9) with progress bar [download](./templates/presentationTemplate_169.pptm)
+3. PowerPoint 4:3 [download](./templates/presentationTemplate_43.pptx)
+4. PowerPoint 4:3 with progress bar [download](./templates/presentationTemplate_43.pptm)
+5. Beamer (in preparation)
+6. Markdown (in preparation)
+
+Note: The PowerPoint widescreen (16:9) template is the default.
+
+A comprehensive tutorial is [here](./tutorial/presentationTemplate_tutorial.pptx).
+
+## How to correctly save the PowerPoint template on your computer
+
+Downloading the LCSB PowerPoint template and saving it in your
+documents or desktop as a presentation is **not** the way to
+go.
+
+If the file is saved as a template in your PowerPoint application, the
+template will be always there whenever you open the software for
+creating a new presentation. This will save you a lot of time.
+
+So, how to save the downloaded file as a template?
+
+1. Open the template file with PowerPoint
+2. On the top menu click on **File** then **Save as template...**
+3. Save the template on the default destination
+4. Close PowerPoint
+
+Next time, when you open the PowerPoint application (not a particular
+file), if you click on **New+**, the LCSB theme will appear in your
+theme choices. You can click on it and a blank presentation with LCSB
+corporate template will open.
+
+<center><img src="img/image1.png" width="90%"></center>
+
+## How to use the LCSB PowerPoint template
+
+### Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content
+
+The LCSB presentation template comprises **two different**
+**themes** which you can choose from depending on your
+preferences (one with colors and the other one in grey scale).
+
+Please note that, once you choose a particular theme, you need
+to stick with it for the whole presentation. Do not mix the two
+themes!
+
+You can see the two themes by clicking on **New Slide** in the
+Menu bar at the top:
+
+- Theme colors (TC)
+- Theme grey (TG)
+  <center><img src="img/image2.png" width="90%"></center>
+
+Then, for each theme, you have different layouts depending on the
+type of slide you need and the content that you want to insert.
+
+#### Theme colors (TC)
+
+- The main characteristic of this theme is that the UL \| LCSB logo is in colors.
+
+- You have different choices regarding the **title slide**:
+  - Title slide with picture of the BT2, of a lab, or of the data
+    center. For each you have the choice for a version with UL and LCSB
+    logo only or a version with a white banner at the bottom to be able
+    to insert multiple logos if you need to.
+  - You have a simple title slide with no picture and white background
+    if you prefer a more sober style.
+
+- You have also different choices for the normal slide:
+  - You can choose a slide with title at the top and you have the
+    possibility to choose the color of the small banner next to the
+    title. There are 3 choices: red, blue or grey.
+  - There is also a slide with no title, if you don't need to add a
+    title.
+  - There is also a black background slide that should be used for
+    microscopy images only (if needed).
+
+#### Theme grey (TG)
+
+- This theme has been designed for a more sober look. The main
+  characteristic is that the UL\|LCSB logo is in grey scale and you
+  don't have colors. Therefore, there is only one choice of title
+  slide or normal slide.
+
+- Similarly to the colored theme, you have a black background slide
+  that should only be used for displaying microscopy images.
+
+### How to use the colors set
+
+It is possible to change the color of the font, which is grey as
+default. However, the only possible colors are the corporate
+ones. They appear under the section "Theme colors" when you
+click for example on the button for changing the font color.
+
+<center><img src="img/image4.png" width="40%"></center>
+
+It is important to maintain a visual harmony if you decide to change
+font colors.
+
+**What to avoid:**
+
+- Avoid using a blue title when you have the red banner. You can use a
+  blue title when you have a blue or grey banner next to the title.
+
+- Avoid having the entire text on your slides colored. You can color
+  some words or subtitles for better visibility. Less is more!
+
+- Do not use other colors for fonts other than the ones of the theme
+  (dark grey, light grey, red, blue and white).
+
+### Changing the font, what is permitted?
+
+- The corporate font is "Arial" which has to be used!
+
+- Changing the font size is permitted (also for the title) but please
+  keep readability in mind. Consider reformulating or splitting things
+  over more slides as alternatives.
+
+- If you change the size of the title, then use the same size on all
+  your slides!
+
+### Date and page number
+
+Date and page number appear by default on every slide, however,
+they can be removed if not needed.
+
+#### Add date and/or page number on one or each slide
+
+- On the top menu bar click on insert and then go to the Date and Time icon.
+  <center><img src="img/image5.png" width="40%"></center>
+
+- Click on the icon, a new window opens.
+  <center><img src="img/image6.png" width="40%"></center>
+
+- Check the boxes for date and time and/or slide number.
+
+- If you click on **Apply to all** this will be applied to all your
+  slides. If you click on **Apply** it will be applied only on the
+  slide you are working on.
+
+#### Remove date and/or slide number on all the slides
+
+- On the top menu bar click on insert and then go to the Date and Time icon.
+  <center><img src="img/image5.png" width="40%"></center>
+
+- Click on the icon, a new window opens.
+  <center><img src="img/image6.png" width="40%"></center>
+
+- Deselect check boxes for date and time and/or slide number.
+
+- If you click on **Apply to all** this will be applied to all your
+  slides. If you click on **Apply** it will be applied only on the
+  slide you are working on.
+
+#### Remove date and/or slide number only on certain slides
+
+The date or slide number can be easily removed on certain slides
+(e.g. if you want to use the space for more content or pictures. You
+can do so by clicking on the date and/or the slide number, selecting
+the box around it and press **Delete** on your keyboard.
+
+### How to add a chart
+
+**Step 1.** To add a chart, go on the top menu bar and click on
+**Insert**, then click on **Chart**. A drop-down menu opens where
+you can select the type of chart that you want (e.g. columns, pie
+chart, etc.). Select the type of chart that you want to build.
+
+<center><img src="img/image7.png" width="90%"></center>
+
+**Step 2.** In the worksheet that appears, replace the placeholder
+data with your own information.
+
+<center><img src="img/image8.png" width="90%"></center>
+
+**Step 3.** When you have finished, close the worksheet.
+
+:bulb: When you click on the chart on your PowerPoint slides, two new tabs
+called **Chart Design** and **Format** appear on the menu Bar at the
+top.
+
+-   Use **Add Chart Elements** button to
+    show, hide, or format things like axis titles or data labels
+
+-   Use the **Chart Design** or **Format** tabs to quickly change the
+    color or style of the chart
+
+<center><img src="img/image10.png" width="90%"></center>
+
+<center><img src="img/image11.png" width="90%"></center>
+
+If you are making your charts with another software or programme, make
+sure to use the corporate colors. The codes of corporate colors can
+be found [here](https://intranet.uni.lux/the_university/sc/Documents/Archives%202014/Charte%20Graphique%20de%20l%27UL_EN_032013.pdf).
+
+### How to use SmartArt
+
+SmartArt converts your plain text and bullet points into graphics
+for more visual impact.
+
+1. Select your text.
+2. Select **Home** \> **Convert to SmartArt**.
+3. Select the SmartArt you want.
+
+:bulb: When you click on the SmartArt on your slide, two tabs appear in the top
+menu: **SmartArt Design** and **Format**. Here you can change the style
+and color of your graphic.
+
+### How to create and format a table in PowerPoint
+
+1. To insert a table select the slide where you want to add a table.
+2. On the **Insert** tab, click **Table**.
+3. On the **Insert Table** menu, do one of the following:
+
+    - Move the cursor over the grid until you highlight the number of columns
+    and rows you want, and then click on to insert your table
+
+    - Click **Insert Table**, and then enter a number in the **Number of
+    columns** and **Number of rows** boxes
+
+4. To add text to the table cells, click a cell, and then
+enter your text. After you enter your text, click outside the table.
+
+:bulb: When creating a table, two new tabs appear in the top menu: **Table
+Design** and **Layout**. Here you can change the style and color of your
+table.
+
+### Use of animations
+
+Animations should be used sparingly and mainly to:
+
+- Draw attention to your take home message(s)
+- Clarify a model or emphasize a graph/SmartArts
+
+Keep in mind that animations often don't work if the presentation is
+played from a different computer than the one you made the
+presentation on.
+
+## How to add the progress bars
+
+If you want to have a progress bar on your presentation deck, you have to use the template
+**with the progress bar**. This is a `.pptm` file. When opening the template, you will get prompted
+by a warning. Please select **Enable macros**.
+
+Once all your slides are ready, go to `Tools` > `Macro` > `Macros ...`. Then, select `AddProgressBars` and click on `Run`.
+The progress bars will appear on top of each slide, with the automatically calculated percentage.
+
+To regenerate all progress bar, click again on `Tools` > `Macro` > `Macros ...` and select `RemoveProgressBars` and click `Run`.
+Then, add the progress bars again as previously described.
+
+## How to place logos in your presentation
+
+The UL \| LCSB logo should never be moved nor covered with pictures
+or charts.
+
+It is possible to add additional logos, if needed, but this should be
+done only in the initial title slide and not on every slide Please
+contact the communication team in case of specific questions on this
+topic).
+
+In order to add additional logos, a title slide has been created for
+this purpose (see picture below).
+
+<center><img src="img/image12.png" width="90%"></center>
+
+This slide is characterized by a white banner at the bottom and is
+available with 3 different pictures (picture of BT2 building, picture of
+a lab, picture of the data centre).
+
+To add other logos:
+
+1. Click on the **Insert** menu above and then **Pictures**.
+
+2. Select from where you want to choose your picture and select
+the logo.
+
+3. Once the logo appears on the slide, resize it and place it
+on the white banner at the bottom of the slide. When you resize the logo
+press and hold the **Shift** key on the keyboard while resizing with
+your mouse (this will avoid to change the proportions of the logos). The
+additional logo should have approximately the same size of the UL \|
+LCSB logo.
+
+:bulb: You need to place the logos on the banner depending on the number of
+logos you need to add.
+
+*Example:* If you have only one additional logo, place it
+in the bottom-left corner, opposite to the UL \| LCSB logo. If you
+have 2 additional logos you can add one logo to the center of the
+banner, and so on.
+
+## How to transfer your presentation from the old to the new template
+
+Transferring your presentation from a template to another can be quick
+and easy if you correctly used the old template (e.g. if you used the
+titles or content boxes instead of just adding a text box).
+
+To transform your presentation with the new template, open a blank
+PowerPoint presentation with the new LCSB PowerPoint template. Then
+copy the slides of your existing presentation from the old template
+and paste them into the PowerPoint document with the LCSB new
+template.
+
+You might need to adjust the font size or color, but if the old
+template was correctly used, the transfer into the new template is
+quite straight forward.
+
+## Tips to make your presentation look smart and professional
+
+### Make sure to keep your audience in mind
+
+When you compile your PowerPoint presentation, ask yourself these
+questions:
+
+- What does my audience know?
+- What do I need to tell them?
+- What do they expect?
+- What will be interesting to them?
+- What can I teach them?
+- What will keep them focused?
+
+Answer these questions and boil your slides down to the very
+essentials.
+
+### Make slides light in content, show less, speak more!
+
+When you make an oral presentation, you do not need to add every
+single information on the slide. If all the details are in the slides,
+then people can read them on their own, and the presenter is not
+needed. Just write the key words and heads points of the content, and
+speak in more detail about it. If you think you will forget, you
+can write below in the notes of PPT for your reference. Remember that
+your slides are only there to support, not to replace your talk!
+
+### Use images for more impact
+
+Images can help you to reinforce and support your message. So, use
+images to visualize and tell your story. Be careful not to use them
+just for decoration, because it will only create distraction.
+
+If you show images of people, you need to have their consent first.
+The consent form "General form\_Right to use video shots and photos"
+is available on [on the intranet](https://intranet.uni.lux/the_university/sc/Documents/Forms/AllItems.aspx).
+The form has to be filled in for profile pictures or small groups'
+pictures. For pictures of bigger groups taken at events, please check
+with the event organizer if the picture can be used (event organizers
+have the obligation to inform the audience that pictures are taken and
+participants have the right to decide whether they want to appear in
+pictures or not).
+
+Secondly, if you use pictures, you should quote the source. You can
+add a small text box right under the picture or at the bottom of the
+slide where the picture is displayed. Use the sign © and add either
+the name of the author or the web page where the picture was taken
+from.
+
+### Have consistency through the slides
+
+You should be consistent in the designs, background, colors, fonts,
+sizes, etc. throughout the presentation. Having a template will
+already help as fonts, colors and layout are already set. However, you
+will still be able to change font size or color (within the corporate
+color palette), so keep all the titles in the same size. If you color
+the text to emphasize words always use the same color.
+
+### Make use of SmartArts and graphs
+
+SmartArts in PowerPoint is the most interactive tool to use.
+PowerPoint has various types of SmartArt for different content. May it
+be a list, process, hierarchy, cycle, relationship etc. SmartArts
+tries to make understanding easy.
+
+Graphs can also be very helpful in explaining your points or present
+data. They can save you from writing text and will be visually more
+attractive.
+
+### Write meaningful titles
+
+The title should summarize the main message to make the presentation
+easier to follow.
+
+*Example*: If you present an experiment on a slide, avoid
+writing the name of the experiment as title, but rather use a title
+that indicated the objective/purpose/result of the experiment.
+
+### Write take home messages
+
+Always summarize your key point in a take home message. Ask yourself,
+if your audience learned or remembered one single thing from your
+presentation, what would you like it to be? That's your take home
+message.
+
+The take home message is your key message, a summary of your data or
+story. If you are giving an hour-long presentation, you might have
+several take home messages, and that is fine. Just make sure that what
+you think is key, really matters to your audience.
+
+## Slide Master: what is it?
+
+Slide Master is a tool used in Microsoft PowerPoint to create slide
+templates. Slide Master can save slide layouts, including the
+background, color, fonts, effects, positioning, etc. One benefit to
+using Slide Master is that you can make universal changes to every
+current and future slide within your presentation by only adjusting
+the Slide Master. 
+
+The Slide Master has been used to set-up the LCSB presentation
+template and **should thus not be modified!**

external/on-offboarding/checklistArrival/checklistArrival.md

+---
+layout: page
+permalink: /external/on-offboarding/checklistArrival/
+shortcut: on-offboarding:checklistArrival
+redirect_from:
+  - /cards/on-offboarding:checklistArrival
+  - /external/cards/on-offboarding:checklistArrival
+---
+# Checklist upon arrival in Luxemburg
+
+This checklist for newcomers will provide you with some practical advice what to take care of before arriving in Luxembourg. The pdf document for download can be found [here](https://intranet.uni.lux/the_university/lcsb/lscb_internal/LCSB%20Handbook/Appendix%20files/Newcomer%20Checklist%20upon%20Arrival%20in%20Luxembourg.pdf).
+
+### Welcome to Luxembourg!
+Arriving in a new country means also dealing with bureaucracy. Here we would like to give you a first overview of the things that you need to do upon arrival.
+
+### Living in Luxembourg
+- Register at your [local commune](https://www.syvicol.lu/fr) ("Hotel de Ville") within
+    - 3 days of arrival for all non-EU citizens
+    - 8 days for EU citizens staying longer than 3 months
+Take with you your passport, renting contract of accommodation, certified
+birth certificate and work contract. After registration you will receive a
+paper card that states on which address you have been registered. At the
+same time you can also register your drivers license (only for EU citizens)
+##### Within 3 months:
+- Register your vehicle. For more information [check here](https://www.euraxess.lu/).
+- Apply for your residence permit (only for non-EU citizens)
+##### Within 1 year:
+- Apply for a [Luxembourg driving license](https://www.euraxess.lu/) (only for non-EU citizens)
+
+### Children
+- Register children at their school
+
+### Money
+- Open a bank account and order credit/debit cards. Be aware that it can
+take up to 3 weeks until you receive those bank cards.
+- Take with you your passport, work contract and the paper card you got from the commune when registering.
+
+<!--Process owner: Comm'department-->
+

external/on-offboarding/checklistBeforeArriving/checklistBeforeArriving.md

+---
+layout: page
+permalink: /external/on-offboarding/checklistBeforeArriving/
+shortcut: on-offboarding:checklistBeforeArriving
+redirect_from:
+  - /cards/on-offboarding:checklistBeforeArriving
+  - /external/cards/on-offboarding:checklistBeforeArriving
+---
+# Newcomer Checklist before Arriving in Luxembourg
+
+This checklist for newcomers will provide you with some practical advice what to take care of before arriving in Luxembourg. The pdf document for download can be found [here](https://intranet.uni.lux/the_university/lcsb/lscb_internal/LCSB%20Handbook/Appendix%20files/Newcomer%20Checklist%20Before%20Arriving%20in%20Luxembourg.pdf).
+
+### Entering Luxembourg
+- Check the validity of your passport!
+- Check your entry and residence conditions! Depending on your nationality you will need a **visa and/or residence permit**. Detailed information on who needs such permits and which documents are required can be found [on the euraxess](https://www.euraxess.lu/) homepage.
+- Depending on your nationality you will need a **work permit**. HR will take care of this procedure. They will send you the necessary documents that you need to fill in.
+
+
+### Getting to Luxembourg
+- To avoid extra expenses, only book your flight once you know the first working day of your employment and that you got a visa.
+- Luxembourg itself has a small **airport** called Findel in Luxembourg City. Alternatively, one could fly to airport Frankfurt Hahn or Charleroi where low budget airlines are travelling to. There is a direct cheap [bus connection](https://www.flibco.com/en) between those airports and Luxembourg.
+- Please check the Luxembourgish [railway website](https://www.cfl.lu) for national and international train connections. To get to the LCSB get off at station Belval Université. Detailed information on how to find the LCSB building can be found [on the university website](https://wwwen.uni.lu/lcsb/contact%20).
+
+### Health
+- All LCSB employees will be covered by CNS health insurance that covers up to 2/3 of your health expenses. To cover the rest of the expenses every employees is free to arrange private insurance at own expense. For details on health insurance and social security check the [Daily Life section of euraxess](https://www.euraxess.lu/node/174962/).
+
+
+### Looking for accommodation
+- In Luxembourg most apartments are rented out by estate agencies. It’s quite common to pay 1 month rent as agency fee and up to 3 months rent as deposit to the landlord. Euraxess provides [further information and compiled a list of useful websites](https://www.euraxess.lu/luxembourg/information-researchers/accommodation) for this.
+- Alternatively, it is also possible to apply for university housing: PhD students can rent student accommodation for their entire stay at the UL. More information can be found [on the university website](https://wwwen.uni.lu/students/accommodation). Researchers can apply for a short- term stay (1 to 3 months) in university housing. [This file](http://wwwen.uni.lu/content/download/56478/668845/file/Housing%2520procedure%2520and%2520online%2520application.pdf%20) provides further information on this.
+
+
+### Tax
+- You will receive your tax card automatically per post after the University of Luxembourg has registered you at the social security system. Hand this tax card to HR. They will take care of the rest.
+- General information on taxation can be found [on the euraxess website](https://www.euraxess.lu/).
+
+
+### Children
+- The LCSB has partnered with a nursery in Esch-sur-Alzette. For more information, please contact: mike.hansen@uni.lu
+- If you are accompanied by children bring their school reports. Ceck [the euraxess website](https://www.euraxess.lu/) for more information about the Luxembourgish school system.
+
+
+
+### Money
+- Please be aware that it can take up to 3 weeks after opening a new bank account until you receive your new banking cards. So make sure you prepare other means to bridge this period.
+
+If you have any questions, don’t hesitate to contact us. We are looking forward to welcoming you in person.
+**See you soon at the LCSB!**

external/on-offboarding/checklistGetStarted/checklistGetStarted.md

+---
+layout: page
+permalink: /external/on-offboarding/checklistGetStarted/
+shortcut: on-offboarding:checklistGetStarted
+redirect_from:
+  - /cards/on-offboarding:checklistGetStarted
+  - /external/cards/on-offboarding:checklistGetStarted
+---
+# Newcomer's checklist
+
+### Welcome to the LCSB!
+Below you can find a to-do-checklist and some practical information aiming to guide your through the first days at the LCSB together with the (corresponding people in charge) in brackets.
+
+### To Do's
+* Sign your contract (HR department)
+* Attend the University Welcome Meeting: Have your picture taken for our website and get a library card for online access of publications
+* Attend the LCSB Welcome Meeting: Administrative welcome presentation (communication team) & Biosafety introduction (safety team)
+* Fill in the newcomer's profile for your introduction on the intranet and in the newsletter (communication team)
+* Get introduced to your team members, especially to the administrative team (your godparent)
+* Have your E-Mail adress added to the relevant LCSB mailing lists (your godparent)
+* Read the biweekly LCSB newsletter and explore the [LCSB Intranet](https://intranet.uni.lux/the_university/lcsb/lscb_internal/Pages/default.aspx)
+* Hand in you tax card to the HR once you received it by post (HR department)
+* Get your entrance badge (your team's secretary)
+
+
+### Services and Websites
+You will need two accounts to make use of services and tools:
+* **UNI-LU account:** To use the IT services, also known as SIU, will give you your account at your first working day
+* **LUMS account:** This account is used for particular services (see below) and will be created after you have your UNI-LU account. Your godparent can assist you in that.
+
+
+#### The **UNI-LU account** is used to access the following services:
+
+* Mail services, including web mail accessible from the browser via: [https://owa.uni.lu](https://owa.uni.lu)
+* Microsoft Office & Teams: [https://portal.office.com](https://portal.office.com)
+* University’s Service Portal to create tickets for IT, office setup, and other issues: [https://service.uni.lu](https://service.uni.lu)
+* SAP, to make leave requests, see and print payslips and other HR-related services: [https://fiori.uni.lu/fiori](https://fiori.uni.lu/fiori)
+* Webex which is used for all virtual work meetings (implemented due to the COVID-19 pandemic), unless the other party requires the use of other software. You can login with UNI-LU account at: [https://unilu.webex.com/](https://unilu.webex.com/)
+* University Intranet: [https://intranet.uni.lux](https://intranet.uni.lux)
+* LCSB Intranet: [https://intranet.uni.lux/the_university/lcsb/lscb_internal/Pages/default.aspx](https://intranet.uni.lux/the_university/lcsb/lscb_internal/Pages/default.aspx)
+* specific communication channels, such as Slack, Basecamp an others, depending on your team. Your godparent will provide you with further information.
+
+
+#### The LUMS account is used to access the following services:
+
+* Owncloud, a file cloud deployment at LCSB: [http://owncloud.lcsb.uni.lu](http://owncloud.lcsb.uni.lu)
+* Gitlab, where the bioinformatics core team we manages its work products, source code and websites: [https://gitlab.lcsb.uni.lu/](https://gitlab.lcsb.uni.lu/)
+* other specific and licence-dependent software that is relevant for your work
+
+
+#### Enjoy your time at the LCSB!
+If you have any questions, do not hesitate to ask!
+

external/on-offboarding/checklistGodparent/checklistGodparent.md

+---
+layout: page
+permalink: /external/on-offboarding/checklistGodparent/
+shortcut: on-offboarding:checklistGodparent
+redirect_from:
+  - /cards/on-offboarding:checklistGodparent
+  - /external/cards/on-offboarding:checklistGodparent
+---
+# Checklist for godparents
+
+Thank you for accepting thegodparent role and taking the time to help him/her get started at the LCSB!
+Below you can find a checklist for the first steps with this task together with the (corresponding people in charge) in brackets.
+The overview checklist in .pdf-format ist avaliable [here](https://intranet.uni.lux/the_university/lcsb/lscb_internal/LCSB%20Handbook/Appendix%20files/Godparent%20Checklist%20-%20newcomers.pdf).
+
+### Tasks for the godparent
+
+- Welcome the new employee
+- Introduce the new employee to the administrative staff in order to provide him/her with:
+    * an entrance badge (your team's secrretary)
+    * office supplies (communications team)
+    * a computer (your team's secrretary)
+ 
+- Show the new employee around and introduce him/her to your group and to the LCSB team
+- Make sure that the new colleague receives and signs the Biosafety Information Pack before starting lab work, as all LCSB employees (also administartive staff) must be aware of the guidelines and risks of the labs.
+- Explain and show:
+    * LCSB intranet and newsletter and UL intranet
+    * Uni/LCSB policies and culture: how to find details about them on the intranet
+    * ATLAS server structure
+    * Meetings at LCSB: team meeting (mandatory!), group meetings, TGIF, CETs etc.
+    * Infrastructure: transport, lunch, chèques repas etc.
+    * email signature and confidentiality disclaimer
+    * business cards (to order them contact your group’s team secretary)
+ 
+- Make sure the new employee is added to the relevant email lists. For this please [open a ticket at ServiceNow](https://service.uni.lu/sp), mentioning the name and **email address of the new employee** and the **email addresses of the required email lists** that he should be added to.
+- For details, see the LCSB Handbook on the intranet.
+
+### Thanks for your help!

external/on-offboarding/godparent/godparent.md

+---
+layout: page
+permalink: /external/on-offboarding/godparent/
+shortcut: on-offboarding:godparent
+redirect_from:
+  - /cards/on-offboarding:godparent
+  - /external/cards/on-offboarding:godparent
+---
+# Godparents for Newcomers
+Please also consult the [checklist for godparents](https://howto.lcsb.uni.lu/?hr:newcomers:checklistGodparent).
+
+### Summary
+In order to help new employees to easily integrate in their new workplace and senior members to better know and understand the new colleague, each new employee will be assigned a "godparent".
+
+### What is a godparent?
+Being a godparent is a voluntary function within the LCSB.
+A godparent is as a person who, through its experience at the centre and in Luxembourg has gained an extensive knowledge about procedures, rules, corporate culture etc. and who desires to help others, advice new colleagues when they arrive in Luxembourg and who desires to build new relationships.
+### What should a godparent do?
+A godparent is free to organise and build the relationship with a new employee. However, the following task should be covered.
+* Welcome the new employee
+* Show the new employee around and introduce him/her to the team and to other LCSB/ Uni.lu members: most importantly to the administrative in order to provide a badge, office supplies…
+* Make sure that the new colleague receives and signs the Biosafety Information Pack, as all LCSB employees must be aware of the regulations and risks of the labs
+* Explain Uni/ LCSB policies and culture
+* Make sure the new employee is added to the relevant email lists. For this please [open a ticket at ServiceNow](https://service.uni.lu/sp), mentioning the name and **email address of the new employee** and the **email addresses of the required email lists** that he should be added to.
+* Make sure the newcomer gets access to ATLAS as appropriate.
+Duration of godparenting: Minimum 2 months and no longer than 6 months.
+### How to become a godparent?
+All LCSB members are eligible to become godparents. There are no minimal qualifications required, mentors must only work for at least 6 month at the Uni.
+However, in general HR in collaboration with the LCSB’s administration team will shortlist few potential candidates. Potential candidates shall be contacted and asked if they accept the function. In a case of refusal the next candidate on the list will be contacted.
+Preferred candidates for this assignment are members of the same unit or project, a relevant research field, or the same hierarchical level. To avoid conflicts of interest, in principle PI or superiors are to be avoided as godparents.
+

external/on-offboarding/onboarding/onboarding.md

+---
+layout: page
+permalink: /external/on-offboarding/onboarding/
+shortcut: on-offboarding:onboarding
+redirect_from:
+  - /cards/on-offboarding:onboarding
+  - /external/cards/on-offboarding:onboarding
+---
+# Onboarding new members at the LCSB
+
+## Purpose
+The LCSB regularly welcomes newcomers who have just joined one of the research groups or the support teams.
+The on-boarding process aims to ensure their smooth insertion within their group and within the LCSB.
+It completes the introduction at the Welcome Day of the university by providing information specific to the LCSB.
+On top of practical information, this process should convey the LCSB values and the way we all work together.
+
+
+## 1. Godparents
+When a new member joins the LCSB, his team should assign him a godparent who will guide him during the on-boarding process.
+The group PI are asked to nominate a senior member of the group as “god-parent”.
+The godparent should show the newcomer around the LCSB premises, introduce them to all the relevant LCSB staff (help for networking during social events), and take care of some of the early procedures such as:
+- prepare a desk
+- get a computer
+- get phone
+- show how to get office supplies
+- register for mail lists
+- explain Uni/LCSB intranet, services and [important links](https://howto.lcsb.uni.lu/?general:links)
+- introduce to the team
+- explain the lunch voucher system and where to get food
+
+
+## 2. Welcome meetings
+- **University Welcome Day**: The newcomers have to attend the University Welcome Day to get a general overview of the university and have their official picture taken for the website.
+- **LCSB Welcome meeting**: Once a month a two hours meeting is organised at the LCSB for the members who arrived recently. During the first part, a round table allow participants to introduce themselves and to place their “location sticker” on the LCSB map in BT2 staircase. Then, a member of the communication team presents the LCSB, its goals and values, and provides some practical information (who’s who, basic procedures, where to find answers, etc.). The second part is dedicated to security and safety (building evacuation, emergency exits, lab safety…).
+The participants also get a copy of the LCSB annual and research reports and the slides used during the meeting are shared. The newcomers receive a calendar invitation for this meeting, sent by the communication team.
+
+In order to introduce the newcomers to the whole LCSB team, the new members are mentioned in the LCSB newsletter (Photo, name, position and email address in the “Newcomers” section). They can also introduce themselves during the weekly team meeting at the LCSB.
+
+## 3. Checklist for administrative tasks
+
+- Get entrance badge at the Maison du Savoir (Security office on 2nd floor). Check with your team secretary what kind of access you have (rooms and hours) and how to update it if needed.
+- Get acquainted with your colleagues, especially your group, the group secretary and the administrative team. The godparent should show the new employee around and introduce them to the LCSB team.
+- Get access to the relevant mail lists (LCSB-Team + group list). The godparent should open a ticket in ServiceNow mentioning the name and the email address of the new employee and the required email lists that they should be added to.
+- Familiarise with different LCSB tools: ATLAS server (to get access, [open a ticket in service now](https://service.uni.lu/sp)), the regular meetings (team meetings, TGIaF, CETs), the lunch vouchers distribution, etc. The godparent should explain how things work at the Uni/LCSB (policies and culture).
+- Fill in the profile on [LCSB intranet](https://intranet.uni.lux/the_university/lcsb/lscb_internal/). Check that the information on the personal webpage on university website is accurate and that the newcomer is mentioned in LCSB people list and in the group member list on the website.
+- Set up the proper email signature and confidentiality disclaimer for your university mailbox: [Guidelines on the intranet](https://intranet.uni.lux/the_university/sc/Lists/Policies%20%20Procedures/DispForm.aspx?ID=9)
+- Order business cards through your group’s secretary if needed.
+- Read the biweekly LCSB newsletter and explore the intranet to stay up to date with what is happening at the LCSB. Send an email to the LCSB communication team if the newcomer hasn’t received it after a few weeks.
+- Complete your trainings to get further access to the labs. The godparent should make sure that the new colleague receives the Biosafety, Data Management and Data Protection Training before starting lab work, as all LCSB employees must be aware of the guidelines and risks.

external/ppc/add-gitignore/add-gitignore.md

+---
+layout: page
+permalink: /internal/ppc/add-gitignore/
+shortcut: ppc:add-gitignore
+redirect_from:
+  - /cards/ppc:add-gitignore
+  - /internal/cards/ppc:add-gitignore
+---
+
+# Add a .gitignore to your repository
+
+The version control system git tracks all files in a repository.
+
+Sometimes, you do not want certain files or directories to be tracked, but fully ignored by `git`. These files or directories
+can include binaries, images, dependencies, log files, or analysis results. Also, hidden system files are usually picked up by `git`.
+
+The idea is to create a file named `.gitignore` that lists all the files and directories that should be ignored by `git`.
+
+For instance, in order to ignore all log files with the suffix `.log`, the content of the `.gitignore` file should be:
+
+```
+*.log
+```
+
+A common example is to ignore system files as well, such as the `.DS_Store` file:
+
+```
+.DS_Store
+```
+
+*Note:* Sometimes, you might not see the hidden system files. You can do so by browsing to the directory in the terminal and typing:
+
+```bash
+$ ls -lash
+```
+
+Once the `.gitignore` file has been created, you can add and commit the file as any other file in the `git`-tracked repository. A relatively complete collection of `.gitignore` templates can be found [here](https://github.com/github/gitignore).
+
+More information on the `.gitignore` mechanism can be found [here](https://www.atlassian.com/git/tutorials/saving-changes/gitignore).

external/ppc/publish-repo/publish-repo.md

+---
+layout: page
+permalink: /internal/ppc/publish-repo/
+shortcut: ppc:publish-repo
+redirect_from:
+  - /cards/ppc:publish-repo
+  - /internal/cards/ppc:publish-repo
+---
+
+# Publish a repository
+
+By default, the repositories created on the LCSB Gitlab are private, i.e. they cannot be seen by anyone outside LCSB.
+
+In order to change the visibility of the repository, you can do so by browsing to `Settings` and then expanding the section on `Visibility, project features, permissions`.
+
+There, you can set the visibility to `Public`. It is important to note that the group must be public in order to change visibility of the repository.
+
+Remember to follow the [LCSB policy regarding code development](https://howto.lcsb.uni.lu/?policies:LCSB-POL-BIC-07). In case of questions, please do not hesitate to contact the [R3 team](mailto:lcsb-r3@uni.lu).
\ No newline at end of file

external/publication/10WaysImproveEnglish/10WaysImproveEnglish.md

+---
+layout: page
+permalink: /internal/publication/10WaysImproveEnglish/
+shortcut: publication:10WaysImproveEnglish
+redirect_from:
+  - /cards/publication:10WaysImproveEnglish
+  - /internal/cards/publication:10WaysImproveEnglish
+---
+# 10 ways to improve your English
+
+Francisco ARAGAON ARTACHO, former postdoc in the Systems Control group, has made a list of the ten most important points that helped to improve his English. In this article he shares them with you and explains what he means by each of them.
+
+**1. Believe improving your English is something very important**
+I think this is the most important point. If you don't believe a good written English is important, you will never improve it. So... why is it important? The way you write will give your reader a first impression about you. Even more, the reader will even get an impression about your personality (tidy / messy / arrogant / smart / knowledgeable / dumb). He / she probably doesn't know you, nor knows how good your ideas are. Don't give him / her a bad first impression: it will be hard to change his/her mind. While refereeing, I've directly rejected several papers because the English was terribly bad, or because it was full of typos. Nobody wants to read a text with many typos and which is clearly against the "golden rule" to never make a referee angry! Before submitting a paper / grant proposal, check it carefully. If one of your co-authors is a native English speaker, ask him / her to check the grammar of what you wrote. If not, ask a friend. If possible, wait for a week and read it again. You will probably discover that what you wrote is not as nice as you thought. You will find many typos and errors.
+
+**2. Read**
+Read as much texts in English as you can, especially novels. If you read good writers, perhaps (probably) something good will stick in your mind. Try to use their "fancy words and sentences" whenever it is possible.
+
+**3. Listen**
+I believe listening to music and watching movies / TV shows helped a lot to improve my English. Even during the most boring talk at a conference you may learn something good for your English.
+
+**4. Use synonyms**
+Synonyms are good. Avoid repeating words / structures whenever is possible. Use as many different sentence connectors as you can / know. Your text will look better and will be nicer to read. I normally use [Thesaurus](http://thesaurus.reference.com/).
+
+**5. Use a dictionary**
+While writing, I always have a dictionary open in my browser. I especially like [wordreference.com](http://www.wordreference.com/), which even has the British / American pronunciation for many words.
+
+**6. Check what Google says about your sentences**
+If you're not sure about a sentence you wrote, google it (or part of it), using quotation marks. If there are only a few hits, your sentence is probably wrong. If you doubt between two versions of the same sentence, the one with more results in Google is probably going to be the correct one.
+
+**7. Write short sentences**
+Long sentences make the reader feel exhausted, so do your best to avoid them. Try to punctuate correctly: use commas, colons, and semicolons.
+
+**8. Write short paragraphs**
+In a similar way to the previous point, long paragraphs are exhausting. I remember that when I was a kid I hated books without "white space" (breaks), and I guess I still have some similar feeling. A text with short paragraphs always looks easier to read at first glance. Additionally, while aiming to write short paragraphs, you will be forced to structure your ideas (next point).
+
+**9. Structure your thoughts through the text**
+Structure your ideas to explain yourself. It is very important to use sentence connectors, as for example: moreover, however, besides, although, nevertheless, in spite of, then, therefore, thus, hence, whence, on one hand / on the other hand, additionally, further, furthermore, otherwise...
+
+**10. Ask people to correct you**
+People (wrongly) believe that it is impolite to correct others when they're not speaking in their native language. I guess this happens because no one likes to be wrong, and even less to be pointed out for being wrong. At the beginning, when I started learning English, people used to correct me very often. Unfortunately, as soon as my English was "good enough", I noticed that I was getting less and less corrections, despite my English wasn't that good. For example, only last year my Aussie housemate told me that I was pronouncing "yellow" wrong (and, probably, every single word starting with "y" - pronouncing it like "j" in "jelly") because he wanted to piss me off. At that moment I guess he was disappointed to see that I liked to be corrected, but he started telling me my mistakes since then. Thus, if you want to be corrected you'll need to ask the others to do it, and remember to thank them with a not-very-fake-looking smile when they do it :).
+

external/publication/publishInBiotools/publishInBiotools.md

+---
+layout: page
+permalink: /internal/publication/publishInBiotools/
+shortcut: publication:publishInBiotools
+redirect_from:
+  - /cards/publication:publishInBiotools
+  - /internal/cards/publication:publishInBiotools
+---
+
+# Publishing a tool in *bio.tools*
+
+First, *bio.tools* serve two main purposes:
+
+- dissemination of your tools
+- collecting systematic and reasonable statistics about the available
+  software for many purposes, including data science and performance reports
+
+To get your contents in, you need to fill an application and get an account.
+Filling out the application is particularly straightforward.
+
+After you get the account, you can click "Add content" in the "Menu" on the top
+right, then go through around 10 tabs that allow you to fill lots of
+interesting information about your tool, and finally submit it, which makes the
+contents immediately visible.
+
+This card collects some reminders about what you should not forget while
+submitting the tool, perhaps useful as a checklist.
+
+## General tips
+
+### Use search and consult the curation guide to resolve ambiguities
+
+The guide is currently here:
+https://biotools.readthedocs.io/en/latest/curators_guide.html#summary-group
+
+It includes helpful and authoritative guidelines for almost all fields that you
+can fill, including examples.
+
+As the last resort when you do not know what to do with a field, you can try
+search suggestions in the structured search box above, and try to be at least
+consistent with the rest of the database. In the search box, type in a single
+letter, wait for a moment (or press arrow down), choose the annotation
+category, and see what others have used.
+
+### Add a "backup" maintainer
+
+This may remove a lot of unnecessary workload from you, and will help everyone
+at times when you are not available. (Or, at least, reduce the stress levels.)
+
+### Add _many_ links to all types of documentation
+
+This helps in two ways:
+- The search engines will be able to categorize and index your contents better,
+  possibly giving more helpful links to your tools.
+- Users of *bio.tools* will be able to explore the most relevant parts of your
+  documentation very quickly, helping them to make a faster decision about
+  using your tool. For example, it is often a relief to quickly see that a
+  bioinformatics tool has an explicit step-by-step tutorial, and that a web
+  visualization framework has a complete useful API reference.
+
+Include the (interesting) relations to other tools. This adds a bit more
+interesting data to both search engines and statisticians who process
+*bio.tools* content, and gives an documentation of possible "use-cases".
+
+## Proper labeling
+
+### Choose the bio.tools ID correctly
+
+As the name says, the "Persistent biotoolsID" cannot be changed. It will be
+permanently displayed as an identifier in almost all content that is
+autogenerated from *bio.tools*. For users, that concerns mainly the URLs, so
+you may want to apply similar formatting guidelines as for URLs (use hyphens
+`-` instead of underscores `_`, do not use capital letters, ...).
+
+### Add your tool to proper collections
+
+Collections group the results of various larger cooperated (or loosely
+organized) efforts, such as "Galaxy tools", "Parkinson disease research", and
+"3D BioInfo".
+
+If your tool is related to ELIXIR, you should fill in the correct ELIXIR node,
+platform, community _and_ collection. Remember to:
+
+- Add _all_ involved ELIXIR nodes.
+- **Add your tool to the node-specific ELIXIR collections.** For LCSB, that is
+  usually **ELIXIR-LU**. This is counter-intuitive and seems duplicate to the
+  categorization by ELIXIR nodes, but:
+  - at least 2 nodes use collections labels instead of node labels to scrape
+    data about their tools
+  - there is search support only for the collections; currently (March 2021) it
+    seems that you cannot easily search for tools by ELIXIR nodes
+
+### Fill in the tool "Function" very verbosely
+
+The main reason for categorizing tool functions is to provide a systematic way
+for listing the tools in topic-based catalogues that can be browsed by users.
+
+The categories and data formats available for describing your tool function
+rarely give a precise match. That is okay, you can choose a broader category.
+
+Use all categories that match even a small part of your tool; it will
+potentially help *bio.tools* users to find your tool even if they do not know
+what precisely they are searching for.
+
+Selecting a very specific category ("deeper" in the topic tree) also implies
+all "parent" categories, so you do not have to be afraid of over-specification.
+*Bio.tools* search box will automatically include your tool in searches for the
+broader categories.
+
+## References and publications
+
+### Be comprehensive about publications
+
+Add _all_ publications where you described, showcased, and benchmarked the
+tool. Also add preprints.
+
+There are several purposes for the precise publication tracking:
+- the users may (and often will) sort the tools by the citation count, likely
+  trying the most tested approach first
+- the publications provide an additional form of documentation (often more
+  colorful than the API docs)
+- the links and citation counts provide a nice, easily available statistic
+  about ELIXIR performance
+
+### Use the Credit tab
+
+The purpose of the "Credit" tab is not immediately obvious -- basically, you
+can credit anything that has helped you with creating the tool. This is
+currently used for at least 3 purposes:
+
+- systematic tracking of non-ELIXIR collaborators (add ORCIDs)
+- listing the **industry partners**
+- listing affiliations to particular research institutions
+  (**remember to add LCSB**)

index.md

@@ -17,6 +17,12 @@ The How-to cards are intended to provide practical guidance in implementing Data
             "icon": "<i class=\"large material-icons\">sticky_note_2</i>",
             "link": "{{ '/cards#general' | relative_url }}"
         },
+        {
+            "title": "On&Off boarding",
+            "caption": "A new colleague joined or my current colleague will leave. What do I have to do?",
+            "icon": "<i class=\"large material-icons\">compare_arrows</i>",
+            "link": "{{ '/cards#on-offboarding' | relative_url }}"
+        },
         {
             "title": "Access",
             "caption": "How can I get access to systems and infrastructure?",
@@ -29,6 +35,12 @@ The How-to cards are intended to provide practical guidance in implementing Data
             "icon": "<i class=\"large material-icons\">add_circle</i>",
             "link": "{{ '/cards#contribute' | relative_url }}"
         },
+        {
+            "title": "Backup",
+            "caption": "Guidelines regarding backing up your data",
+            "icon": "<i class=\"large material-icons\">backup</i>",
+            "link": "{{ '/cards#backup' | relative_url }}"
+        },
         {
             "title": "Exchange channels",
             "caption": "I am looking to share data or information",
@@ -47,6 +59,18 @@ The How-to cards are intended to provide practical guidance in implementing Data
             "icon": "<i class=\"large material-icons\">science</i>",
             "link": "{{ '/cards#lab' | relative_url }}"
         },
+        {
+            "title": "Publication",
+            "caption": "I want to publish my article",
+            "icon": "<i class=\"large material-icons\">menu_book</i>",
+            "link": "{{ '/cards#publication' | relative_url }}"
+        },
+        {
+            "title": "PPC",
+            "caption": "I need information on the pre-publication check (PPC)",
+            "icon": "<i class=\"large material-icons\">fact_check</i>",
+            "link": "{{ '/cards#ppc' | relative_url }}"
+        }
     ];
 
     document.addEventListener('DOMContentLoaded', function() {