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/cards/integrity:presentation + - /internal/cards/integrity:presentation +--- + +# How to use the LCSB PowerPoint template + +- [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template) + - [Why is a presentation template useful? Why should I use the LCSB template?](#why-is-a-presentation-template-useful-why-should-i-use-the-lcsb-template) + - [Which are the different formats available?](#which-are-the-different-formats-available) + - [How to correctly save the PowerPoint template on your computer](#how-to-correctly-save-the-powerpoint-template-on-your-computer) + - [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template-1) + - [Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content](#choosing-a-theme-colored-or-grey-scale-logo-and-different-layouts-depending-on-preferences-and-content) + - [Theme colors (TC)](#theme-colors-tc) + - [Theme grey (TG)](#theme-grey-tg) + - [How to use the colors set](#how-to-use-the-colors-set) + - [Changing the font, what is permitted?](#changing-the-font-what-is-permitted) + - [Date and page number](#date-and-page-number) + - [Add date and/or page number on one or each slide](#add-date-andor-page-number-on-one-or-each-slide) + - [Remove date and/or slide number on all the slides](#remove-date-andor-slide-number-on-all-the-slides) + - [Remove date and/or slide number only on certain slides](#remove-date-andor-slide-number-only-on-certain-slides) + - [How to add a chart](#how-to-add-a-chart) + - [How to use SmartArt](#how-to-use-smartart) + - [How to create and format a table in PowerPoint](#how-to-create-and-format-a-table-in-powerpoint) + - [Use of animations](#use-of-animations) + - [How to add the progress bars](#how-to-add-the-progress-bars) + - [How to place logos in your presentation](#how-to-place-logos-in-your-presentation) + - [How to transfer your presentation from the old to the new template](#how-to-transfer-your-presentation-from-the-old-to-the-new-template) + - [Tips to make your presentation look smart and professional](#tips-to-make-your-presentation-look-smart-and-professional) + - [Make sure to keep your audience in mind](#make-sure-to-keep-your-audience-in-mind) + - [Make slides light in content, show less, speak more!](#make-slides-light-in-content-show-less-speak-more) + - [Use images for more impact](#use-images-for-more-impact) + - [Have consistency through the slides](#have-consistency-through-the-slides) + - [Make use of SmartArts and graphs](#make-use-of-smartarts-and-graphs) + - [Write meaningful titles](#write-meaningful-titles) + - [Write take home messages](#write-take-home-messages) + - [Slide Master: what is it?](#slide-master-what-is-it) + +## Why is a presentation template useful? Why should I use the LCSB template? + +Using a presentation template has its benefits. First, time saving: +you don't need to worry about the layout, it has already been done +for you! Also combining presentations from different people into one +coherent slide deck can be done very efficiently. Secondly, using a +corporate presentation template ensures a corporate identity, giving +your presentation a more professional look. + +The LCSB presentation template has been created following specific +corporate graphic guidelines to ensure that the image of the LCSB +and the University of Luxembourg is well preserved and strengthen. + +## Which are the different formats available? + +There LCSB presentation template is available in different formats: + +1. (**default**) PowerPoint widescreen (16:9) [download](./templates/presentationTemplate_169.pptx) +2. (**default**) PowerPoint widescreen (16:9) with progress bar [download](./templates/presentationTemplate_169.pptm) +3. PowerPoint 4:3 [download](./templates/presentationTemplate_43.pptx) +4. PowerPoint 4:3 with progress bar [download](./templates/presentationTemplate_43.pptm) +5. Beamer (in preparation) +6. Markdown (in preparation) + +Note: The PowerPoint widescreen (16:9) template is the default. + +A comprehensive tutorial is [here](./tutorial/presentationTemplate_tutorial.pptx). + +## How to correctly save the PowerPoint template on your computer + +Downloading the LCSB PowerPoint template and saving it in your +documents or desktop as a presentation is **not** the way to +go. + +If the file is saved as a template in your PowerPoint application, the +template will be always there whenever you open the software for +creating a new presentation. This will save you a lot of time. + +So, how to save the downloaded file as a template? + +1. Open the template file with PowerPoint +2. On the top menu click on **File** then **Save as template...** +3. Save the template on the default destination +4. Close PowerPoint + +Next time, when you open the PowerPoint application (not a particular +file), if you click on **New+**, the LCSB theme will appear in your +theme choices. You can click on it and a blank presentation with LCSB +corporate template will open. + +<center><img src="img/image1.png" width="90%"></center> + +## How to use the LCSB PowerPoint template + +### Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content + +The LCSB presentation template comprises **two different** +**themes** which you can choose from depending on your +preferences (one with colors and the other one in grey scale). + +Please note that, once you choose a particular theme, you need +to stick with it for the whole presentation. Do not mix the two +themes! + +You can see the two themes by clicking on **New Slide** in the +Menu bar at the top: + +- Theme colors (TC) +- Theme grey (TG) + <center><img src="img/image2.png" width="90%"></center> + +Then, for each theme, you have different layouts depending on the +type of slide you need and the content that you want to insert. + +#### Theme colors (TC) + +- The main characteristic of this theme is that the UL \| LCSB logo is in colors. + +- You have different choices regarding the **title slide**: + - Title slide with picture of the BT2, of a lab, or of the data + center. For each you have the choice for a version with UL and LCSB + logo only or a version with a white banner at the bottom to be able + to insert multiple logos if you need to. + - You have a simple title slide with no picture and white background + if you prefer a more sober style. + +- You have also different choices for the normal slide: + - You can choose a slide with title at the top and you have the + possibility to choose the color of the small banner next to the + title. There are 3 choices: red, blue or grey. + - There is also a slide with no title, if you don't need to add a + title. + - There is also a black background slide that should be used for + microscopy images only (if needed). + +#### Theme grey (TG) + +- This theme has been designed for a more sober look. The main + characteristic is that the UL\|LCSB logo is in grey scale and you + don't have colors. Therefore, there is only one choice of title + slide or normal slide. + +- Similarly to the colored theme, you have a black background slide + that should only be used for displaying microscopy images. + +### How to use the colors set + +It is possible to change the color of the font, which is grey as +default. However, the only possible colors are the corporate +ones. They appear under the section "Theme colors" when you +click for example on the button for changing the font color. + +<center><img src="img/image4.png" width="40%"></center> + +It is important to maintain a visual harmony if you decide to change +font colors. + +**What to avoid:** + +- Avoid using a blue title when you have the red banner. You can use a + blue title when you have a blue or grey banner next to the title. + +- Avoid having the entire text on your slides colored. You can color + some words or subtitles for better visibility. Less is more! + +- Do not use other colors for fonts other than the ones of the theme + (dark grey, light grey, red, blue and white). + +### Changing the font, what is permitted? + +- The corporate font is "Arial" which has to be used! + +- Changing the font size is permitted (also for the title) but please + keep readability in mind. Consider reformulating or splitting things + over more slides as alternatives. + +- If you change the size of the title, then use the same size on all + your slides! + +### Date and page number + +Date and page number appear by default on every slide, however, +they can be removed if not needed. + +#### Add date and/or page number on one or each slide + +- On the top menu bar click on insert and then go to the Date and Time icon. + <center><img src="img/image5.png" width="40%"></center> + +- Click on the icon, a new window opens. + <center><img src="img/image6.png" width="40%"></center> + +- Check the boxes for date and time and/or slide number. + +- If you click on **Apply to all** this will be applied to all your + slides. If you click on **Apply** it will be applied only on the + slide you are working on. + +#### Remove date and/or slide number on all the slides + +- On the top menu bar click on insert and then go to the Date and Time icon. + <center><img src="img/image5.png" width="40%"></center> + +- Click on the icon, a new window opens. + <center><img src="img/image6.png" width="40%"></center> + +- Deselect check boxes for date and time and/or slide number. + +- If you click on **Apply to all** this will be applied to all your + slides. If you click on **Apply** it will be applied only on the + slide you are working on. + +#### Remove date and/or slide number only on certain slides + +The date or slide number can be easily removed on certain slides +(e.g. if you want to use the space for more content or pictures. You +can do so by clicking on the date and/or the slide number, selecting +the box around it and press **Delete** on your keyboard. + +### How to add a chart + +**Step 1.** To add a chart, go on the top menu bar and click on +**Insert**, then click on **Chart**. A drop-down menu opens where +you can select the type of chart that you want (e.g. columns, pie +chart, etc.). Select the type of chart that you want to build. + +<center><img src="img/image7.png" width="90%"></center> + +**Step 2.** In the worksheet that appears, replace the placeholder +data with your own information. + +<center><img src="img/image8.png" width="90%"></center> + +**Step 3.** When you have finished, close the worksheet. + +:bulb: When you click on the chart on your PowerPoint slides, two new tabs +called **Chart Design** and **Format** appear on the menu Bar at the +top. + +- Use **Add Chart Elements** button to + show, hide, or format things like axis titles or data labels + +- Use the **Chart Design** or **Format** tabs to quickly change the + color or style of the chart + +<center><img src="img/image10.png" width="90%"></center> + +<center><img src="img/image11.png" width="90%"></center> + +If you are making your charts with another software or programme, make +sure to use the corporate colors. The codes of corporate colors can +be found [here](https://intranet.uni.lux/the_university/sc/Documents/Archives%202014/Charte%20Graphique%20de%20l%27UL_EN_032013.pdf). + +### How to use SmartArt + +SmartArt converts your plain text and bullet points into graphics +for more visual impact. + +1. Select your text. +2. Select **Home** \> **Convert to SmartArt**. +3. Select the SmartArt you want. + +:bulb: When you click on the SmartArt on your slide, two tabs appear in the top +menu: **SmartArt Design** and **Format**. Here you can change the style +and color of your graphic. + +### How to create and format a table in PowerPoint + +1. To insert a table select the slide where you want to add a table. +2. On the **Insert** tab, click **Table**. +3. On the **Insert Table** menu, do one of the following: + + - Move the cursor over the grid until you highlight the number of columns + and rows you want, and then click on to insert your table + + - Click **Insert Table**, and then enter a number in the **Number of + columns** and **Number of rows** boxes + +4. To add text to the table cells, click a cell, and then +enter your text. After you enter your text, click outside the table. + +:bulb: When creating a table, two new tabs appear in the top menu: **Table +Design** and **Layout**. Here you can change the style and color of your +table. + +### Use of animations + +Animations should be used sparingly and mainly to: + +- Draw attention to your take home message(s) +- Clarify a model or emphasize a graph/SmartArts + +Keep in mind that animations often don't work if the presentation is +played from a different computer than the one you made the +presentation on. + +## How to add the progress bars + +If you want to have a progress bar on your presentation deck, you have to use the template +**with the progress bar**. This is a `.pptm` file. When opening the template, you will get prompted +by a warning. Please select **Enable macros**. + +Once all your slides are ready, go to `Tools` > `Macro` > `Macros ...`. Then, select `AddProgressBars` and click on `Run`. +The progress bars will appear on top of each slide, with the automatically calculated percentage. + +To regenerate all progress bar, click again on `Tools` > `Macro` > `Macros ...` and select `RemoveProgressBars` and click `Run`. +Then, add the progress bars again as previously described. + +## How to place logos in your presentation + +The UL \| LCSB logo should never be moved nor covered with pictures +or charts. + +It is possible to add additional logos, if needed, but this should be +done only in the initial title slide and not on every slide Please +contact the communication team in case of specific questions on this +topic). + +In order to add additional logos, a title slide has been created for +this purpose (see picture below). + +<center><img src="img/image12.png" width="90%"></center> + +This slide is characterized by a white banner at the bottom and is +available with 3 different pictures (picture of BT2 building, picture of +a lab, picture of the data centre). + +To add other logos: + +1. Click on the **Insert** menu above and then **Pictures**. + +2. Select from where you want to choose your picture and select +the logo. + +3. Once the logo appears on the slide, resize it and place it +on the white banner at the bottom of the slide. When you resize the logo +press and hold the **Shift** key on the keyboard while resizing with +your mouse (this will avoid to change the proportions of the logos). The +additional logo should have approximately the same size of the UL \| +LCSB logo. + +:bulb: You need to place the logos on the banner depending on the number of +logos you need to add. + +*Example:* If you have only one additional logo, place it +in the bottom-left corner, opposite to the UL \| LCSB logo. If you +have 2 additional logos you can add one logo to the center of the +banner, and so on. + +## How to transfer your presentation from the old to the new template + +Transferring your presentation from a template to another can be quick +and easy if you correctly used the old template (e.g. if you used the +titles or content boxes instead of just adding a text box). + +To transform your presentation with the new template, open a blank +PowerPoint presentation with the new LCSB PowerPoint template. Then +copy the slides of your existing presentation from the old template +and paste them into the PowerPoint document with the LCSB new +template. + +You might need to adjust the font size or color, but if the old +template was correctly used, the transfer into the new template is +quite straight forward. + +## Tips to make your presentation look smart and professional + +### Make sure to keep your audience in mind + +When you compile your PowerPoint presentation, ask yourself these +questions: + +- What does my audience know? +- What do I need to tell them? +- What do they expect? +- What will be interesting to them? +- What can I teach them? +- What will keep them focused? + +Answer these questions and boil your slides down to the very +essentials. + +### Make slides light in content, show less, speak more! + +When you make an oral presentation, you do not need to add every +single information on the slide. If all the details are in the slides, +then people can read them on their own, and the presenter is not +needed. Just write the key words and heads points of the content, and +speak in more detail about it. If you think you will forget, you +can write below in the notes of PPT for your reference. Remember that +your slides are only there to support, not to replace your talk! + +### Use images for more impact + +Images can help you to reinforce and support your message. So, use +images to visualize and tell your story. Be careful not to use them +just for decoration, because it will only create distraction. + +If you show images of people, you need to have their consent first. +The consent form "General form\_Right to use video shots and photos" +is available on [on the intranet](https://intranet.uni.lux/the_university/sc/Documents/Forms/AllItems.aspx). +The form has to be filled in for profile pictures or small groups' +pictures. For pictures of bigger groups taken at events, please check +with the event organizer if the picture can be used (event organizers +have the obligation to inform the audience that pictures are taken and +participants have the right to decide whether they want to appear in +pictures or not). + +Secondly, if you use pictures, you should quote the source. You can +add a small text box right under the picture or at the bottom of the +slide where the picture is displayed. Use the sign © and add either +the name of the author or the web page where the picture was taken +from. + +### Have consistency through the slides + +You should be consistent in the designs, background, colors, fonts, +sizes, etc. throughout the presentation. Having a template will +already help as fonts, colors and layout are already set. However, you +will still be able to change font size or color (within the corporate +color palette), so keep all the titles in the same size. If you color +the text to emphasize words always use the same color. + +### Make use of SmartArts and graphs + +SmartArts in PowerPoint is the most interactive tool to use. +PowerPoint has various types of SmartArt for different content. May it +be a list, process, hierarchy, cycle, relationship etc. SmartArts +tries to make understanding easy. + +Graphs can also be very helpful in explaining your points or present +data. They can save you from writing text and will be visually more +attractive. + +### Write meaningful titles + +The title should summarize the main message to make the presentation +easier to follow. + +*Example*: If you present an experiment on a slide, avoid +writing the name of the experiment as title, but rather use a title +that indicated the objective/purpose/result of the experiment. + +### Write take home messages + +Always summarize your key point in a take home message. Ask yourself, +if your audience learned or remembered one single thing from your +presentation, what would you like it to be? That's your take home +message. + +The take home message is your key message, a summary of your data or +story. If you are giving an hour-long presentation, you might have +several take home messages, and that is fine. Just make sure that what +you think is key, really matters to your audience. + +## Slide Master: what is it? + +Slide Master is a tool used in Microsoft PowerPoint to create slide +templates. Slide Master can save slide layouts, including the +background, color, fonts, effects, positioning, etc. One benefit to +using Slide Master is that you can make universal changes to every +current and future slide within your presentation by only adjusting +the Slide Master. + +The Slide Master has been used to set-up the LCSB presentation +template and **should thus not be modified!** diff --git a/external/integrity/presentation/templates/presentationTemplate_169.pptm b/external/integrity/presentation/templates/presentationTemplate_169.pptm new file mode 100644 index 0000000000000000000000000000000000000000..a5470653e957cb482d2b1cd44ad390bea15d2531 Binary files /dev/null and b/external/integrity/presentation/templates/presentationTemplate_169.pptm differ diff --git a/external/integrity/presentation/templates/presentationTemplate_169.pptx b/external/integrity/presentation/templates/presentationTemplate_169.pptx new file mode 100644 index 0000000000000000000000000000000000000000..a250cf9ae1fa5f6fd76a16ee8d14eda3ad004c4b Binary files /dev/null and b/external/integrity/presentation/templates/presentationTemplate_169.pptx differ diff --git a/external/integrity/presentation/templates/presentationTemplate_43.pptm b/external/integrity/presentation/templates/presentationTemplate_43.pptm new file mode 100644 index 0000000000000000000000000000000000000000..c7067bd16023f5bb608d01bd8ff0a8739a1734a2 Binary files /dev/null and b/external/integrity/presentation/templates/presentationTemplate_43.pptm differ diff --git a/external/integrity/presentation/templates/presentationTemplate_43.pptx b/external/integrity/presentation/templates/presentationTemplate_43.pptx new file mode 100644 index 0000000000000000000000000000000000000000..3a4e2bec7b42890f7c459c0d8867486dfefc87d1 Binary files /dev/null and b/external/integrity/presentation/templates/presentationTemplate_43.pptx differ diff --git a/external/integrity/presentation/tutorial/presentationTemplate_tutorial.pptx b/external/integrity/presentation/tutorial/presentationTemplate_tutorial.pptx new file mode 100644 index 0000000000000000000000000000000000000000..1c1156ff9bddaf7bf4ae43011886346c02fc3240 Binary files /dev/null and b/external/integrity/presentation/tutorial/presentationTemplate_tutorial.pptx differ