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external/on-offboarding/checklistGetStarted/checklistGetStarted.md

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-# Newcomer's checklist
-
-### Welcome to the LCSB!
-Below you can find a to-do-checklist and some practical information aiming to guide your through the first days at the LCSB together with the (corresponding people in charge) in brackets.
-
-### To Do's
-* Sign your contract (HR department)
-* Attend the University Welcome Meeting: Have your picture taken for our website and get a library card for online access of publications
-* Attend the LCSB Welcome Meeting: Administrative welcome presentation (communication team) & Biosafety introduction (safety team)
-* Fill in the newcomer's profile for your introduction on the intranet and in the newsletter (communication team)
-* Get introduced to your team members, especially to the administrative team (your godparent)
-* Have your E-Mail adress added to the relevant LCSB mailing lists (your godparent)
-* Read the biweekly LCSB newsletter and explore the [LCSB Intranet](https://uniluxembourg.sharepoint.com/sites/lcsb/lscb_internal/SitePages/default.aspx)
-* Hand in you tax card to the HR once you received it by post (HR department)
-* Get your entrance badge (your team's secretary)
-
-
-### Services and Websites
-You will need two accounts to make use of services and tools:
-* **UNI-LU account:** To use the IT services, also known as SIU, will give you your account at your first working day
-* **LUMS account:** This account is used for particular services (see below) and will be created after you have your UNI-LU account. Your godparent can assist you in that.
-
-
-#### The **UNI-LU account** is used to access the following services:
-
-* Mail services, including web mail accessible from the browser via: [https://owa.uni.lu](https://owa.uni.lu)
-* Microsoft Office & Teams: [https://portal.office.com](https://portal.office.com)
-* University’s Service Portal to create tickets for IT, office setup, and other issues: [https://service.uni.lu](https://service.uni.lu)
-* SAP, to make leave requests, see and print payslips and other HR-related services: [https://fiori.uni.lu/fiori](https://fiori.uni.lu/fiori)
-* Webex which is used for all virtual work meetings (implemented due to the COVID-19 pandemic), unless the other party requires the use of other software. You can login with UNI-LU account at: [https://unilu.webex.com/](https://unilu.webex.com/)
-* University Intranet: [https://intranet.uni.lux](https://intranet.uni.lux)
-* LCSB Intranet: [https://uniluxembourg.sharepoint.com/sites/lcsb/lscb_internal/SitePages/default.aspx](https://uniluxembourg.sharepoint.com/sites/lcsb/lscb_internal/SitePages/default.aspx)
-* specific communication channels, such as Slack, Basecamp an others, depending on your team. Your godparent will provide you with further information.
-
-
-#### The LUMS account is used to access the following services:
-
-* Owncloud, a file cloud deployment at LCSB: [http://owncloud.lcsb.uni.lu](http://owncloud.lcsb.uni.lu)
-* Gitlab, where the bioinformatics core team we manages its work products, source code and websites: [https://gitlab.lcsb.uni.lu/](https://gitlab.lcsb.uni.lu/)
-* other specific and licence-dependent software that is relevant for your work
-
-
-#### Enjoy your time at the LCSB!
-If you have any questions, do not hesitate to ask!
-

external/on-offboarding/checklistGodparent/checklistGodparent.md

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-# Checklist for godparents
-
-Thank you for accepting thegodparent role and taking the time to help him/her get started at the LCSB!
-Below you can find a checklist for the first steps with this task together with the (corresponding people in charge) in brackets.
-The overview checklist in .pdf-format ist avaliable [here](https://uniluxembourg.sharepoint.com/sites/lcsb/lscb_internal/LCSB%20Handbook/Appendix%20files/Godparent%20Checklist%20-%20newcomers.pdf).
-
-### Tasks for the godparent
-
-- Welcome the new employee
-- Introduce the new employee to the administrative staff in order to provide him/her with:
-    * an entrance badge (your team's secrretary)
-    * office supplies (communications team)
-    * a computer (your team's secrretary)
- 
-- Show the new employee around and introduce him/her to your group and to the LCSB team
-- Make sure that the new colleague receives and signs the Biosafety Information Pack before starting lab work, as all LCSB employees (also administartive staff) must be aware of the guidelines and risks of the labs.
-- Explain and show:
-    * LCSB intranet and newsletter and UL intranet
-    * Uni/LCSB policies and culture: how to find details about them on the intranet
-    * ATLAS server structure
-    * Meetings at LCSB: team meeting (mandatory!), group meetings, TGIF, CETs etc.
-    * Infrastructure: transport, lunch, chèques repas etc.
-    * email signature and confidentiality disclaimer
-    * business cards (to order them contact your group’s team secretary)
- 
-- Make sure the new employee is added to the relevant email lists. For this please [open a ticket at ServiceNow](https://service.uni.lu/sp), mentioning the name and **email address of the new employee** and the **email addresses of the required email lists** that he should be added to.
-- For details, see the LCSB Handbook on the intranet.
-
-### Thanks for your help!

external/on-offboarding/godparent/godparent.md

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-# Godparents for Newcomers
-Please also consult the [checklist for godparents](https://howto.lcsb.uni.lu/?on-offboarding:checklistGodparent).
-
-### Summary
-In order to help new employees to easily integrate in their new workplace and senior members to better know and understand the new colleague, each new employee will be assigned a "godparent".
-
-### What is a godparent?
-Being a godparent is a voluntary function within the LCSB.
-A godparent is as a person who, through its experience at the centre and in Luxembourg has gained an extensive knowledge about procedures, rules, corporate culture etc. and who desires to help others, advice new colleagues when they arrive in Luxembourg and who desires to build new relationships.
-### What should a godparent do?
-A godparent is free to organise and build the relationship with a new employee. However, the following task should be covered.
-* Welcome the new employee
-* Show the new employee around and introduce him/her to the team and to other LCSB/ Uni.lu members: most importantly to the administrative in order to provide a badge, office supplies…
-* Make sure that the new colleague receives and signs the Biosafety Information Pack, as all LCSB employees must be aware of the regulations and risks of the labs
-* Explain Uni/ LCSB policies and culture
-* Make sure the new employee is added to the relevant email lists. For this please [open a ticket at ServiceNow](https://service.uni.lu/sp), mentioning the name and **email address of the new employee** and the **email addresses of the required email lists** that he should be added to.
-* Make sure the newcomer gets access to ATLAS as appropriate.
-Duration of godparenting: Minimum 2 months and no longer than 6 months.
-### How to become a godparent?
-All LCSB members are eligible to become godparents. There are no minimal qualifications required, mentors must only work for at least 6 month at the Uni.
-However, in general HR in collaboration with the LCSB’s administration team will shortlist few potential candidates. Potential candidates shall be contacted and asked if they accept the function. In a case of refusal the next candidate on the list will be contacted.
-Preferred candidates for this assignment are members of the same unit or project, a relevant research field, or the same hierarchical level. To avoid conflicts of interest, in principle PI or superiors are to be avoided as godparents.
-