@@ -28,16 +28,14 @@ The [team assisstants](https://howto.lcsb.uni.lu/?general:secretariat) support t
- Align with PI to find a godparent.
- Align with PI which PC is foreseen for the newcomer: either using an old spare one or ordering a new one.
* Spare PC: request a reinstallation from the IT department ([open a ticket](https://service.uni.lu/sp?id=sc_cat_item&sys_id=ead9a1ecdbb358102fa838aa7c9619df&sysparm_category=c41b4681db9f10502fa838aa7c961990)).
* New PC: budget code (OTP) needs to be specified, [request an offer from IT](https://service.uni.lu/sp?id=sc_cat_item&sys_id=5ea27df9dbbb50508bcbf9b41d96195f&sysparm_category=c41b4681db9f10502fa838aa7c961990): specify type of keyboard (Qwertz, Qwerty UK/US, Azerty) and accessories like mouse, adapters, etc., create PO and place the order. Keep in mind that this process needs up to 8 weeks.
* Spare PC: request a reinstallation from the IT department ([open a ticket](https://service.uni.lu/sp?id=sc_cat_item&sys_id=ead9a1ecdbb358102fa838aa7c9619df&sysparm_category=c41b4681db9f10502fa838aa7c961990)).
* New PC: budget code (OTP) needs to be specified, [request an offer from IT](https://service.uni.lu/sp?id=sc_cat_item&sys_id=5ea27df9dbbb50508bcbf9b41d96195f&sysparm_category=c41b4681db9f10502fa838aa7c961990): specify type of keyboard (Qwertz, Qwerty UK/US, Azerty) and accessories like mouse, adapters, etc., create PO and place the order. Keep in mind that this process needs up to 8 weeks.
- Align with PI to define a desk for the newcomer and update [Archibus](https://archibus.uni.lux/archibus/) accordingly.
- Request a badge and the necessary office access in [Archibus](https://archibus.uni.lux/archibus/)(lab access is granted by the lab support team accordingly).
- Open tickets to
* Order a [phone and a phone extension](https://service.uni.lu/sp?id=sc_cat_item&sys_id=9f11411adbd69c902fa838aa7c961959&sysparm_category=1679cecddb5f10502fa838aa7c9619ab) attributed to the newcomer
* Add newcomer to [mail lists](https://service.uni.lu/sp?id=sc_cat_item&sys_id=b7b07412db969c902fa838aa7c9619ca&sysparm_category=0784418e1b312450ff1c8739cd4bcb44) (e.g., LCSB-team, group list).
* Get access to the [intranet](https://service.uni.lu/sp?id=sc_cat_item&sys_id=448026d8dbd07450c542f9b2f39619c6&sysparm_category=0784418e1b312450ff1c8739cd4bcb44&catalog_id=26a236a5dbd2d8902fa838aa7c961948), [shared folders](https://service.uni.lu/sp?id=sc_cat_item&sys_id=d8c9740e1bfde050ff1c8739cd4bcb94) on the ATLAS server, LUMS [account](https://service.uni.lu/sp?id=sc_cat_item&sys_id=c536257ddb336010ca53454039961936&sysparm_category=6b76697ddb336010ca534540399619f8), etc.
* Order a [phone and a phone extension](https://service.uni.lu/sp?id=sc_cat_item&sys_id=9f11411adbd69c902fa838aa7c961959&sysparm_category=1679cecddb5f10502fa838aa7c9619ab) attributed to the newcomer
* Add newcomer to [mail lists](https://service.uni.lu/sp?id=sc_cat_item&sys_id=b7b07412db969c902fa838aa7c9619ca&sysparm_category=0784418e1b312450ff1c8739cd4bcb44)(e.g., LCSB-team, group list).
* Get access to the [intranet](https://service.uni.lu/sp?id=sc_cat_item&sys_id=448026d8dbd07450c542f9b2f39619c6&sysparm_category=0784418e1b312450ff1c8739cd4bcb44&catalog_id=26a236a5dbd2d8902fa838aa7c961948), [shared folders](https://service.uni.lu/sp?id=sc_cat_item&sys_id=d8c9740e1bfde050ff1c8739cd4bcb94) on the ATLAS server, LUMS [account](https://service.uni.lu/sp?id=sc_cat_item&sys_id=c536257ddb336010ca53454039961936&sysparm_category=6b76697ddb336010ca534540399619f8), etc.
- Prepare a welcome bag with office supplies pens, notebook, scissors, stapler, ruler etc. and give it to the newcomer on the first day.
- Meet with newcomer to explain the different administrative procedures and existing tools such as travel organization, TAR, PO, expense reports, the Service Now ticket system, HR.
- Order business cards via [Web-to-Print](https://www.webtoprint.lu/uni/UserEditFormFilling.aspx) if needed.
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@@ -47,9 +45,8 @@ The [team assisstants](https://howto.lcsb.uni.lu/?general:secretariat) support t
When a new member joins the LCSB, the group PI is asked to nominate a senior member of the group as “godparent” who guides the newcomer during the on-boarding process. The godparent is showing the newcomer around the LCSB premises (BT1, BT2, Ketterthill, Roudeneck/BTL and MNO) and introduce the newcomer to the team and to the relevant LCSB staff (e.g., communication (BT2), financial (Ketterthill) and grants (MNO) teams, support biotech and the team assistant, and takes care of some of the early procedures:
- Open tickets to
* Pick up the computer on the first day of the newcomer
* Pick up the entrance badge together with the newcomer at the Security office in MSA 1st floor
* Pick up the computer on the first day of the newcomer
* Pick up the entrance badge together with the newcomer at the Security office in MSA 1st floor
- Show how to get office supplies (communication office in BT2).
- Explain Uni/LCSB [intranet](https://uniluxembourg.sharepoint.com/sites/the_university), newsletter, services and [important links](https://howto.lcsb.uni.lu/?general:links).
- Explain the lunch voucher system and where to get food.
