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external/integrity/presentation/presentation.md

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-
-# How to use the LCSB PowerPoint template
-
-- [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template)
-  - [Why is a presentation template useful? Why should I use the LCSB template?](#why-is-a-presentation-template-useful-why-should-i-use-the-lcsb-template)
-  - [Which are the different formats available?](#which-are-the-different-formats-available)
-  - [How to correctly save the PowerPoint template on your computer](#how-to-correctly-save-the-powerpoint-template-on-your-computer)
-  - [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template-1)
-    - [Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content](#choosing-a-theme-colored-or-grey-scale-logo-and-different-layouts-depending-on-preferences-and-content)
-      - [Theme colors (TC)](#theme-colors-tc)
-      - [Theme grey (TG)](#theme-grey-tg)
-    - [How to use the colors set](#how-to-use-the-colors-set)
-    - [Changing the font, what is permitted?](#changing-the-font-what-is-permitted)
-    - [Date and page number](#date-and-page-number)
-      - [Add date and/or page number on one or each slide](#add-date-andor-page-number-on-one-or-each-slide)
-      - [Remove date and/or slide number on all the slides](#remove-date-andor-slide-number-on-all-the-slides)
-      - [Remove date and/or slide number only on certain slides](#remove-date-andor-slide-number-only-on-certain-slides)
-    - [How to add a chart](#how-to-add-a-chart)
-    - [How to use SmartArt](#how-to-use-smartart)
-    - [How to create and format a table in PowerPoint](#how-to-create-and-format-a-table-in-powerpoint)
-    - [Use of animations](#use-of-animations)
-  - [How to add the progress bars](#how-to-add-the-progress-bars)
-  - [How to place logos in your presentation](#how-to-place-logos-in-your-presentation)
-  - [How to transfer your presentation from the old to the new template](#how-to-transfer-your-presentation-from-the-old-to-the-new-template)
-  - [Tips to make your presentation look smart and professional](#tips-to-make-your-presentation-look-smart-and-professional)
-    - [Make sure to keep your audience in mind](#make-sure-to-keep-your-audience-in-mind)
-    - [Make slides light in content, show less, speak more!](#make-slides-light-in-content-show-less-speak-more)
-    - [Use images for more impact](#use-images-for-more-impact)
-    - [Have consistency through the slides](#have-consistency-through-the-slides)
-    - [Make use of SmartArts and graphs](#make-use-of-smartarts-and-graphs)
-    - [Write meaningful titles](#write-meaningful-titles)
-    - [Write take home messages](#write-take-home-messages)
-  - [Slide Master: what is it?](#slide-master-what-is-it)
-
-## Why is a presentation template useful? Why should I use the LCSB template?
-
-Using a presentation template has its benefits. First, time saving:
-you don't need to worry about the layout, it has already been done
-for you! Also combining presentations from different people into one
-coherent slide deck can be done very efficiently. Secondly, using a
-corporate presentation template ensures a corporate identity, giving
-your presentation a more professional look.
-
-The LCSB presentation template has been created following specific
-corporate graphic guidelines to ensure that the image of the LCSB
-and the University of Luxembourg is well preserved and strengthen.
-
-## Which are the different formats available?
-
-There LCSB presentation template is available in different formats:
-
-1. (**default**) PowerPoint widescreen (16:9) [download](./templates/presentationTemplate_169.pptx)
-2. (**default**) PowerPoint widescreen (16:9) with progress bar [download](./templates/presentationTemplate_169.pptm)
-3. PowerPoint 4:3 [download](./templates/presentationTemplate_43.pptx)
-4. PowerPoint 4:3 with progress bar [download](./templates/presentationTemplate_43.pptm)
-5. Beamer (in preparation)
-6. Markdown (in preparation)
-
-Note: The PowerPoint widescreen (16:9) template is the default.
-
-A comprehensive tutorial is [here](./tutorial/presentationTemplate_tutorial.pptx).
-
-## How to correctly save the PowerPoint template on your computer
-
-Downloading the LCSB PowerPoint template and saving it in your
-documents or desktop as a presentation is **not** the way to
-go.
-
-If the file is saved as a template in your PowerPoint application, the
-template will be always there whenever you open the software for
-creating a new presentation. This will save you a lot of time.
-
-So, how to save the downloaded file as a template?
-
-1. Open the template file with PowerPoint
-2. On the top menu click on **File** then **Save as template...**
-3. Save the template on the default destination
-4. Close PowerPoint
-
-Next time, when you open the PowerPoint application (not a particular
-file), if you click on **New+**, the LCSB theme will appear in your
-theme choices. You can click on it and a blank presentation with LCSB
-corporate template will open.
-
-<center><img src="img/image1.png" width="90%"></center>
-
-## How to use the LCSB PowerPoint template
-
-### Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content
-
-The LCSB presentation template comprises **two different**
-**themes** which you can choose from depending on your
-preferences (one with colors and the other one in grey scale).
-
-Please note that, once you choose a particular theme, you need
-to stick with it for the whole presentation. Do not mix the two
-themes!
-
-You can see the two themes by clicking on **New Slide** in the
-Menu bar at the top:
-
-- Theme colors (TC)
-- Theme grey (TG)
-  <center><img src="img/image2.png" width="90%"></center>
-
-Then, for each theme, you have different layouts depending on the
-type of slide you need and the content that you want to insert.
-
-#### Theme colors (TC)
-
-- The main characteristic of this theme is that the UL \| LCSB logo is in colors.
-
-- You have different choices regarding the **title slide**:
-  - Title slide with picture of the BT2, of a lab, or of the data
-    center. For each you have the choice for a version with UL and LCSB
-    logo only or a version with a white banner at the bottom to be able
-    to insert multiple logos if you need to.
-  - You have a simple title slide with no picture and white background
-    if you prefer a more sober style.
-
-- You have also different choices for the normal slide:
-  - You can choose a slide with title at the top and you have the
-    possibility to choose the color of the small banner next to the
-    title. There are 3 choices: red, blue or grey.
-  - There is also a slide with no title, if you don't need to add a
-    title.
-  - There is also a black background slide that should be used for
-    microscopy images only (if needed).
-
-#### Theme grey (TG)
-
-- This theme has been designed for a more sober look. The main
-  characteristic is that the UL\|LCSB logo is in grey scale and you
-  don't have colors. Therefore, there is only one choice of title
-  slide or normal slide.
-
-- Similarly to the colored theme, you have a black background slide
-  that should only be used for displaying microscopy images.
-
-### How to use the colors set
-
-It is possible to change the color of the font, which is grey as
-default. However, the only possible colors are the corporate
-ones. They appear under the section "Theme colors" when you
-click for example on the button for changing the font color.
-
-<center><img src="img/image4.png" width="40%"></center>
-
-It is important to maintain a visual harmony if you decide to change
-font colors.
-
-**What to avoid:**
-
-- Avoid using a blue title when you have the red banner. You can use a
-  blue title when you have a blue or grey banner next to the title.
-
-- Avoid having the entire text on your slides colored. You can color
-  some words or subtitles for better visibility. Less is more!
-
-- Do not use other colors for fonts other than the ones of the theme
-  (dark grey, light grey, red, blue and white).
-
-### Changing the font, what is permitted?
-
-- The corporate font is "Arial" which has to be used!
-
-- Changing the font size is permitted (also for the title) but please
-  keep readability in mind. Consider reformulating or splitting things
-  over more slides as alternatives.
-
-- If you change the size of the title, then use the same size on all
-  your slides!
-
-### Date and page number
-
-Date and page number appear by default on every slide, however,
-they can be removed if not needed.
-
-#### Add date and/or page number on one or each slide
-
-- On the top menu bar click on insert and then go to the Date and Time icon.
-  <center><img src="img/image5.png" width="40%"></center>
-
-- Click on the icon, a new window opens.
-  <center><img src="img/image6.png" width="40%"></center>
-
-- Check the boxes for date and time and/or slide number.
-
-- If you click on **Apply to all** this will be applied to all your
-  slides. If you click on **Apply** it will be applied only on the
-  slide you are working on.
-
-#### Remove date and/or slide number on all the slides
-
-- On the top menu bar click on insert and then go to the Date and Time icon.
-  <center><img src="img/image5.png" width="40%"></center>
-
-- Click on the icon, a new window opens.
-  <center><img src="img/image6.png" width="40%"></center>
-
-- Deselect check boxes for date and time and/or slide number.
-
-- If you click on **Apply to all** this will be applied to all your
-  slides. If you click on **Apply** it will be applied only on the
-  slide you are working on.
-
-#### Remove date and/or slide number only on certain slides
-
-The date or slide number can be easily removed on certain slides
-(e.g. if you want to use the space for more content or pictures. You
-can do so by clicking on the date and/or the slide number, selecting
-the box around it and press **Delete** on your keyboard.
-
-### How to add a chart
-
-**Step 1.** To add a chart, go on the top menu bar and click on
-**Insert**, then click on **Chart**. A drop-down menu opens where
-you can select the type of chart that you want (e.g. columns, pie
-chart, etc.). Select the type of chart that you want to build.
-
-<center><img src="img/image7.png" width="90%"></center>
-
-**Step 2.** In the worksheet that appears, replace the placeholder
-data with your own information.
-
-<center><img src="img/image8.png" width="90%"></center>
-
-**Step 3.** When you have finished, close the worksheet.
-
-:bulb: When you click on the chart on your PowerPoint slides, two new tabs
-called **Chart Design** and **Format** appear on the menu Bar at the
-top.
-
--   Use **Add Chart Elements** button to
-    show, hide, or format things like axis titles or data labels
-
--   Use the **Chart Design** or **Format** tabs to quickly change the
-    color or style of the chart
-
-<center><img src="img/image10.png" width="90%"></center>
-
-<center><img src="img/image11.png" width="90%"></center>
-
-If you are making your charts with another software or programme, make
-sure to use the corporate colors. The codes of corporate colors can
-be found [here](https://intranet.uni.lux/the_university/sc/Documents/Archives%202014/Charte%20Graphique%20de%20l%27UL_EN_032013.pdf).
-
-### How to use SmartArt
-
-SmartArt converts your plain text and bullet points into graphics
-for more visual impact.
-
-1. Select your text.
-2. Select **Home** \> **Convert to SmartArt**.
-3. Select the SmartArt you want.
-
-:bulb: When you click on the SmartArt on your slide, two tabs appear in the top
-menu: **SmartArt Design** and **Format**. Here you can change the style
-and color of your graphic.
-
-### How to create and format a table in PowerPoint
-
-1. To insert a table select the slide where you want to add a table.
-2. On the **Insert** tab, click **Table**.
-3. On the **Insert Table** menu, do one of the following:
-
-    - Move the cursor over the grid until you highlight the number of columns
-    and rows you want, and then click on to insert your table
-
-    - Click **Insert Table**, and then enter a number in the **Number of
-    columns** and **Number of rows** boxes
-
-4. To add text to the table cells, click a cell, and then
-enter your text. After you enter your text, click outside the table.
-
-:bulb: When creating a table, two new tabs appear in the top menu: **Table
-Design** and **Layout**. Here you can change the style and color of your
-table.
-
-### Use of animations
-
-Animations should be used sparingly and mainly to:
-
-- Draw attention to your take home message(s)
-- Clarify a model or emphasize a graph/SmartArts
-
-Keep in mind that animations often don't work if the presentation is
-played from a different computer than the one you made the
-presentation on.
-
-## How to add the progress bars
-
-If you want to have a progress bar on your presentation deck, you have to use the template
-**with the progress bar**. This is a `.pptm` file. When opening the template, you will get prompted
-by a warning. Please select **Enable macros**.
-
-Once all your slides are ready, go to `Tools` > `Macro` > `Macros ...`. Then, select `AddProgressBars` and click on `Run`.
-The progress bars will appear on top of each slide, with the automatically calculated percentage.
-
-To regenerate all progress bar, click again on `Tools` > `Macro` > `Macros ...` and select `RemoveProgressBars` and click `Run`.
-Then, add the progress bars again as previously described.
-
-## How to place logos in your presentation
-
-The UL \| LCSB logo should never be moved nor covered with pictures
-or charts.
-
-It is possible to add additional logos, if needed, but this should be
-done only in the initial title slide and not on every slide Please
-contact the communication team in case of specific questions on this
-topic).
-
-In order to add additional logos, a title slide has been created for
-this purpose (see picture below).
-
-<center><img src="img/image12.png" width="90%"></center>
-
-This slide is characterized by a white banner at the bottom and is
-available with 3 different pictures (picture of BT2 building, picture of
-a lab, picture of the data centre).
-
-To add other logos:
-
-1. Click on the **Insert** menu above and then **Pictures**.
-
-2. Select from where you want to choose your picture and select
-the logo.
-
-3. Once the logo appears on the slide, resize it and place it
-on the white banner at the bottom of the slide. When you resize the logo
-press and hold the **Shift** key on the keyboard while resizing with
-your mouse (this will avoid to change the proportions of the logos). The
-additional logo should have approximately the same size of the UL \|
-LCSB logo.
-
-:bulb: You need to place the logos on the banner depending on the number of
-logos you need to add.
-
-*Example:* If you have only one additional logo, place it
-in the bottom-left corner, opposite to the UL \| LCSB logo. If you
-have 2 additional logos you can add one logo to the center of the
-banner, and so on.
-
-## How to transfer your presentation from the old to the new template
-
-Transferring your presentation from a template to another can be quick
-and easy if you correctly used the old template (e.g. if you used the
-titles or content boxes instead of just adding a text box).
-
-To transform your presentation with the new template, open a blank
-PowerPoint presentation with the new LCSB PowerPoint template. Then
-copy the slides of your existing presentation from the old template
-and paste them into the PowerPoint document with the LCSB new
-template.
-
-You might need to adjust the font size or color, but if the old
-template was correctly used, the transfer into the new template is
-quite straight forward.
-
-## Tips to make your presentation look smart and professional
-
-### Make sure to keep your audience in mind
-
-When you compile your PowerPoint presentation, ask yourself these
-questions:
-
-- What does my audience know?
-- What do I need to tell them?
-- What do they expect?
-- What will be interesting to them?
-- What can I teach them?
-- What will keep them focused?
-
-Answer these questions and boil your slides down to the very
-essentials.
-
-### Make slides light in content, show less, speak more!
-
-When you make an oral presentation, you do not need to add every
-single information on the slide. If all the details are in the slides,
-then people can read them on their own, and the presenter is not
-needed. Just write the key words and heads points of the content, and
-speak in more detail about it. If you think you will forget, you
-can write below in the notes of PPT for your reference. Remember that
-your slides are only there to support, not to replace your talk!
-
-### Use images for more impact
-
-Images can help you to reinforce and support your message. So, use
-images to visualize and tell your story. Be careful not to use them
-just for decoration, because it will only create distraction.
-
-If you show images of people, you need to have their consent first.
-The consent form "General form\_Right to use video shots and photos"
-is available on [on the intranet](https://intranet.uni.lux/the_university/sc/Documents/Forms/AllItems.aspx).
-The form has to be filled in for profile pictures or small groups'
-pictures. For pictures of bigger groups taken at events, please check
-with the event organizer if the picture can be used (event organizers
-have the obligation to inform the audience that pictures are taken and
-participants have the right to decide whether they want to appear in
-pictures or not).
-
-Secondly, if you use pictures, you should quote the source. You can
-add a small text box right under the picture or at the bottom of the
-slide where the picture is displayed. Use the sign © and add either
-the name of the author or the web page where the picture was taken
-from.
-
-### Have consistency through the slides
-
-You should be consistent in the designs, background, colors, fonts,
-sizes, etc. throughout the presentation. Having a template will
-already help as fonts, colors and layout are already set. However, you
-will still be able to change font size or color (within the corporate
-color palette), so keep all the titles in the same size. If you color
-the text to emphasize words always use the same color.
-
-### Make use of SmartArts and graphs
-
-SmartArts in PowerPoint is the most interactive tool to use.
-PowerPoint has various types of SmartArt for different content. May it
-be a list, process, hierarchy, cycle, relationship etc. SmartArts
-tries to make understanding easy.
-
-Graphs can also be very helpful in explaining your points or present
-data. They can save you from writing text and will be visually more
-attractive.
-
-### Write meaningful titles
-
-The title should summarize the main message to make the presentation
-easier to follow.
-
-*Example*: If you present an experiment on a slide, avoid
-writing the name of the experiment as title, but rather use a title
-that indicated the objective/purpose/result of the experiment.
-
-### Write take home messages
-
-Always summarize your key point in a take home message. Ask yourself,
-if your audience learned or remembered one single thing from your
-presentation, what would you like it to be? That's your take home
-message.
-
-The take home message is your key message, a summary of your data or
-story. If you are giving an hour-long presentation, you might have
-several take home messages, and that is fine. Just make sure that what
-you think is key, really matters to your audience.
-
-## Slide Master: what is it?
-
-Slide Master is a tool used in Microsoft PowerPoint to create slide
-templates. Slide Master can save slide layouts, including the
-background, color, fonts, effects, positioning, etc. One benefit to
-using Slide Master is that you can make universal changes to every
-current and future slide within your presentation by only adjusting
-the Slide Master. 
-
-The Slide Master has been used to set-up the LCSB presentation
-template and **should thus not be modified!**