add presentation card from internal

external/integrity/presentation/presentation.md

+---
+layout: page
+permalink: /internal/integrity/presentation/
+shortcut: integrity:presentation
+redirect_from:
+  - /cards/integrity:presentation
+  - /internal/cards/integrity:presentation
+---
+
+# How to use the LCSB PowerPoint template
+
+- [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template)
+  - [Why is a presentation template useful? Why should I use the LCSB template?](#why-is-a-presentation-template-useful-why-should-i-use-the-lcsb-template)
+  - [Which are the different formats available?](#which-are-the-different-formats-available)
+  - [How to correctly save the PowerPoint template on your computer](#how-to-correctly-save-the-powerpoint-template-on-your-computer)
+  - [How to use the LCSB PowerPoint template](#how-to-use-the-lcsb-powerpoint-template-1)
+    - [Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content](#choosing-a-theme-colored-or-grey-scale-logo-and-different-layouts-depending-on-preferences-and-content)
+      - [Theme colors (TC)](#theme-colors-tc)
+      - [Theme grey (TG)](#theme-grey-tg)
+    - [How to use the colors set](#how-to-use-the-colors-set)
+    - [Changing the font, what is permitted?](#changing-the-font-what-is-permitted)
+    - [Date and page number](#date-and-page-number)
+      - [Add date and/or page number on one or each slide](#add-date-andor-page-number-on-one-or-each-slide)
+      - [Remove date and/or slide number on all the slides](#remove-date-andor-slide-number-on-all-the-slides)
+      - [Remove date and/or slide number only on certain slides](#remove-date-andor-slide-number-only-on-certain-slides)
+    - [How to add a chart](#how-to-add-a-chart)
+    - [How to use SmartArt](#how-to-use-smartart)
+    - [How to create and format a table in PowerPoint](#how-to-create-and-format-a-table-in-powerpoint)
+    - [Use of animations](#use-of-animations)
+  - [How to add the progress bars](#how-to-add-the-progress-bars)
+  - [How to place logos in your presentation](#how-to-place-logos-in-your-presentation)
+  - [How to transfer your presentation from the old to the new template](#how-to-transfer-your-presentation-from-the-old-to-the-new-template)
+  - [Tips to make your presentation look smart and professional](#tips-to-make-your-presentation-look-smart-and-professional)
+    - [Make sure to keep your audience in mind](#make-sure-to-keep-your-audience-in-mind)
+    - [Make slides light in content, show less, speak more!](#make-slides-light-in-content-show-less-speak-more)
+    - [Use images for more impact](#use-images-for-more-impact)
+    - [Have consistency through the slides](#have-consistency-through-the-slides)
+    - [Make use of SmartArts and graphs](#make-use-of-smartarts-and-graphs)
+    - [Write meaningful titles](#write-meaningful-titles)
+    - [Write take home messages](#write-take-home-messages)
+  - [Slide Master: what is it?](#slide-master-what-is-it)
+
+## Why is a presentation template useful? Why should I use the LCSB template?
+
+Using a presentation template has its benefits. First, time saving:
+you don't need to worry about the layout, it has already been done
+for you! Also combining presentations from different people into one
+coherent slide deck can be done very efficiently. Secondly, using a
+corporate presentation template ensures a corporate identity, giving
+your presentation a more professional look.
+
+The LCSB presentation template has been created following specific
+corporate graphic guidelines to ensure that the image of the LCSB
+and the University of Luxembourg is well preserved and strengthen.
+
+## Which are the different formats available?
+
+There LCSB presentation template is available in different formats:
+
+1. (**default**) PowerPoint widescreen (16:9) [download](./templates/presentationTemplate_169.pptx)
+2. (**default**) PowerPoint widescreen (16:9) with progress bar [download](./templates/presentationTemplate_169.pptm)
+3. PowerPoint 4:3 [download](./templates/presentationTemplate_43.pptx)
+4. PowerPoint 4:3 with progress bar [download](./templates/presentationTemplate_43.pptm)
+5. Beamer (in preparation)
+6. Markdown (in preparation)
+
+Note: The PowerPoint widescreen (16:9) template is the default.
+
+A comprehensive tutorial is [here](./tutorial/presentationTemplate_tutorial.pptx).
+
+## How to correctly save the PowerPoint template on your computer
+
+Downloading the LCSB PowerPoint template and saving it in your
+documents or desktop as a presentation is **not** the way to
+go.
+
+If the file is saved as a template in your PowerPoint application, the
+template will be always there whenever you open the software for
+creating a new presentation. This will save you a lot of time.
+
+So, how to save the downloaded file as a template?
+
+1. Open the template file with PowerPoint
+2. On the top menu click on **File** then **Save as template...**
+3. Save the template on the default destination
+4. Close PowerPoint
+
+Next time, when you open the PowerPoint application (not a particular
+file), if you click on **New+**, the LCSB theme will appear in your
+theme choices. You can click on it and a blank presentation with LCSB
+corporate template will open.
+
+<center><img src="img/image1.png" width="90%"></center>
+
+## How to use the LCSB PowerPoint template
+
+### Choosing a theme (colored or grey scale logo) and different layouts depending on preferences and content
+
+The LCSB presentation template comprises **two different**
+**themes** which you can choose from depending on your
+preferences (one with colors and the other one in grey scale).
+
+Please note that, once you choose a particular theme, you need
+to stick with it for the whole presentation. Do not mix the two
+themes!
+
+You can see the two themes by clicking on **New Slide** in the
+Menu bar at the top:
+
+- Theme colors (TC)
+- Theme grey (TG)
+  <center><img src="img/image2.png" width="90%"></center>
+
+Then, for each theme, you have different layouts depending on the
+type of slide you need and the content that you want to insert.
+
+#### Theme colors (TC)
+
+- The main characteristic of this theme is that the UL \| LCSB logo is in colors.
+
+- You have different choices regarding the **title slide**:
+  - Title slide with picture of the BT2, of a lab, or of the data
+    center. For each you have the choice for a version with UL and LCSB
+    logo only or a version with a white banner at the bottom to be able
+    to insert multiple logos if you need to.
+  - You have a simple title slide with no picture and white background
+    if you prefer a more sober style.
+
+- You have also different choices for the normal slide:
+  - You can choose a slide with title at the top and you have the
+    possibility to choose the color of the small banner next to the
+    title. There are 3 choices: red, blue or grey.
+  - There is also a slide with no title, if you don't need to add a
+    title.
+  - There is also a black background slide that should be used for
+    microscopy images only (if needed).
+
+#### Theme grey (TG)
+
+- This theme has been designed for a more sober look. The main
+  characteristic is that the UL\|LCSB logo is in grey scale and you
+  don't have colors. Therefore, there is only one choice of title
+  slide or normal slide.
+
+- Similarly to the colored theme, you have a black background slide
+  that should only be used for displaying microscopy images.
+
+### How to use the colors set
+
+It is possible to change the color of the font, which is grey as
+default. However, the only possible colors are the corporate
+ones. They appear under the section "Theme colors" when you
+click for example on the button for changing the font color.
+
+<center><img src="img/image4.png" width="40%"></center>
+
+It is important to maintain a visual harmony if you decide to change
+font colors.
+
+**What to avoid:**
+
+- Avoid using a blue title when you have the red banner. You can use a
+  blue title when you have a blue or grey banner next to the title.
+
+- Avoid having the entire text on your slides colored. You can color
+  some words or subtitles for better visibility. Less is more!
+
+- Do not use other colors for fonts other than the ones of the theme
+  (dark grey, light grey, red, blue and white).
+
+### Changing the font, what is permitted?
+
+- The corporate font is "Arial" which has to be used!
+
+- Changing the font size is permitted (also for the title) but please
+  keep readability in mind. Consider reformulating or splitting things
+  over more slides as alternatives.
+
+- If you change the size of the title, then use the same size on all
+  your slides!
+
+### Date and page number
+
+Date and page number appear by default on every slide, however,
+they can be removed if not needed.
+
+#### Add date and/or page number on one or each slide
+
+- On the top menu bar click on insert and then go to the Date and Time icon.
+  <center><img src="img/image5.png" width="40%"></center>
+
+- Click on the icon, a new window opens.
+  <center><img src="img/image6.png" width="40%"></center>
+
+- Check the boxes for date and time and/or slide number.
+
+- If you click on **Apply to all** this will be applied to all your
+  slides. If you click on **Apply** it will be applied only on the
+  slide you are working on.
+
+#### Remove date and/or slide number on all the slides
+
+- On the top menu bar click on insert and then go to the Date and Time icon.
+  <center><img src="img/image5.png" width="40%"></center>
+
+- Click on the icon, a new window opens.
+  <center><img src="img/image6.png" width="40%"></center>
+
+- Deselect check boxes for date and time and/or slide number.
+
+- If you click on **Apply to all** this will be applied to all your
+  slides. If you click on **Apply** it will be applied only on the
+  slide you are working on.
+
+#### Remove date and/or slide number only on certain slides
+
+The date or slide number can be easily removed on certain slides
+(e.g. if you want to use the space for more content or pictures. You
+can do so by clicking on the date and/or the slide number, selecting
+the box around it and press **Delete** on your keyboard.
+
+### How to add a chart
+
+**Step 1.** To add a chart, go on the top menu bar and click on
+**Insert**, then click on **Chart**. A drop-down menu opens where
+you can select the type of chart that you want (e.g. columns, pie
+chart, etc.). Select the type of chart that you want to build.
+
+<center><img src="img/image7.png" width="90%"></center>
+
+**Step 2.** In the worksheet that appears, replace the placeholder
+data with your own information.
+
+<center><img src="img/image8.png" width="90%"></center>
+
+**Step 3.** When you have finished, close the worksheet.
+
+:bulb: When you click on the chart on your PowerPoint slides, two new tabs
+called **Chart Design** and **Format** appear on the menu Bar at the
+top.
+
+-   Use **Add Chart Elements** button to
+    show, hide, or format things like axis titles or data labels
+
+-   Use the **Chart Design** or **Format** tabs to quickly change the
+    color or style of the chart
+
+<center><img src="img/image10.png" width="90%"></center>
+
+<center><img src="img/image11.png" width="90%"></center>
+
+If you are making your charts with another software or programme, make
+sure to use the corporate colors. The codes of corporate colors can
+be found [here](https://intranet.uni.lux/the_university/sc/Documents/Archives%202014/Charte%20Graphique%20de%20l%27UL_EN_032013.pdf).
+
+### How to use SmartArt
+
+SmartArt converts your plain text and bullet points into graphics
+for more visual impact.
+
+1. Select your text.
+2. Select **Home** \> **Convert to SmartArt**.
+3. Select the SmartArt you want.
+
+:bulb: When you click on the SmartArt on your slide, two tabs appear in the top
+menu: **SmartArt Design** and **Format**. Here you can change the style
+and color of your graphic.
+
+### How to create and format a table in PowerPoint
+
+1. To insert a table select the slide where you want to add a table.
+2. On the **Insert** tab, click **Table**.
+3. On the **Insert Table** menu, do one of the following:
+
+    - Move the cursor over the grid until you highlight the number of columns
+    and rows you want, and then click on to insert your table
+
+    - Click **Insert Table**, and then enter a number in the **Number of
+    columns** and **Number of rows** boxes
+
+4. To add text to the table cells, click a cell, and then
+enter your text. After you enter your text, click outside the table.
+
+:bulb: When creating a table, two new tabs appear in the top menu: **Table
+Design** and **Layout**. Here you can change the style and color of your
+table.
+
+### Use of animations
+
+Animations should be used sparingly and mainly to:
+
+- Draw attention to your take home message(s)
+- Clarify a model or emphasize a graph/SmartArts
+
+Keep in mind that animations often don't work if the presentation is
+played from a different computer than the one you made the
+presentation on.
+
+## How to add the progress bars
+
+If you want to have a progress bar on your presentation deck, you have to use the template
+**with the progress bar**. This is a `.pptm` file. When opening the template, you will get prompted
+by a warning. Please select **Enable macros**.
+
+Once all your slides are ready, go to `Tools` > `Macro` > `Macros ...`. Then, select `AddProgressBars` and click on `Run`.
+The progress bars will appear on top of each slide, with the automatically calculated percentage.
+
+To regenerate all progress bar, click again on `Tools` > `Macro` > `Macros ...` and select `RemoveProgressBars` and click `Run`.
+Then, add the progress bars again as previously described.
+
+## How to place logos in your presentation
+
+The UL \| LCSB logo should never be moved nor covered with pictures
+or charts.
+
+It is possible to add additional logos, if needed, but this should be
+done only in the initial title slide and not on every slide Please
+contact the communication team in case of specific questions on this
+topic).
+
+In order to add additional logos, a title slide has been created for
+this purpose (see picture below).
+
+<center><img src="img/image12.png" width="90%"></center>
+
+This slide is characterized by a white banner at the bottom and is
+available with 3 different pictures (picture of BT2 building, picture of
+a lab, picture of the data centre).
+
+To add other logos:
+
+1. Click on the **Insert** menu above and then **Pictures**.
+
+2. Select from where you want to choose your picture and select
+the logo.
+
+3. Once the logo appears on the slide, resize it and place it
+on the white banner at the bottom of the slide. When you resize the logo
+press and hold the **Shift** key on the keyboard while resizing with
+your mouse (this will avoid to change the proportions of the logos). The
+additional logo should have approximately the same size of the UL \|
+LCSB logo.
+
+:bulb: You need to place the logos on the banner depending on the number of
+logos you need to add.
+
+*Example:* If you have only one additional logo, place it
+in the bottom-left corner, opposite to the UL \| LCSB logo. If you
+have 2 additional logos you can add one logo to the center of the
+banner, and so on.
+
+## How to transfer your presentation from the old to the new template
+
+Transferring your presentation from a template to another can be quick
+and easy if you correctly used the old template (e.g. if you used the
+titles or content boxes instead of just adding a text box).
+
+To transform your presentation with the new template, open a blank
+PowerPoint presentation with the new LCSB PowerPoint template. Then
+copy the slides of your existing presentation from the old template
+and paste them into the PowerPoint document with the LCSB new
+template.
+
+You might need to adjust the font size or color, but if the old
+template was correctly used, the transfer into the new template is
+quite straight forward.
+
+## Tips to make your presentation look smart and professional
+
+### Make sure to keep your audience in mind
+
+When you compile your PowerPoint presentation, ask yourself these
+questions:
+
+- What does my audience know?
+- What do I need to tell them?
+- What do they expect?
+- What will be interesting to them?
+- What can I teach them?
+- What will keep them focused?
+
+Answer these questions and boil your slides down to the very
+essentials.
+
+### Make slides light in content, show less, speak more!
+
+When you make an oral presentation, you do not need to add every
+single information on the slide. If all the details are in the slides,
+then people can read them on their own, and the presenter is not
+needed. Just write the key words and heads points of the content, and
+speak in more detail about it. If you think you will forget, you
+can write below in the notes of PPT for your reference. Remember that
+your slides are only there to support, not to replace your talk!
+
+### Use images for more impact
+
+Images can help you to reinforce and support your message. So, use
+images to visualize and tell your story. Be careful not to use them
+just for decoration, because it will only create distraction.
+
+If you show images of people, you need to have their consent first.
+The consent form "General form\_Right to use video shots and photos"
+is available on [on the intranet](https://intranet.uni.lux/the_university/sc/Documents/Forms/AllItems.aspx).
+The form has to be filled in for profile pictures or small groups'
+pictures. For pictures of bigger groups taken at events, please check
+with the event organizer if the picture can be used (event organizers
+have the obligation to inform the audience that pictures are taken and
+participants have the right to decide whether they want to appear in
+pictures or not).
+
+Secondly, if you use pictures, you should quote the source. You can
+add a small text box right under the picture or at the bottom of the
+slide where the picture is displayed. Use the sign © and add either
+the name of the author or the web page where the picture was taken
+from.
+
+### Have consistency through the slides
+
+You should be consistent in the designs, background, colors, fonts,
+sizes, etc. throughout the presentation. Having a template will
+already help as fonts, colors and layout are already set. However, you
+will still be able to change font size or color (within the corporate
+color palette), so keep all the titles in the same size. If you color
+the text to emphasize words always use the same color.
+
+### Make use of SmartArts and graphs
+
+SmartArts in PowerPoint is the most interactive tool to use.
+PowerPoint has various types of SmartArt for different content. May it
+be a list, process, hierarchy, cycle, relationship etc. SmartArts
+tries to make understanding easy.
+
+Graphs can also be very helpful in explaining your points or present
+data. They can save you from writing text and will be visually more
+attractive.
+
+### Write meaningful titles
+
+The title should summarize the main message to make the presentation
+easier to follow.
+
+*Example*: If you present an experiment on a slide, avoid
+writing the name of the experiment as title, but rather use a title
+that indicated the objective/purpose/result of the experiment.
+
+### Write take home messages
+
+Always summarize your key point in a take home message. Ask yourself,
+if your audience learned or remembered one single thing from your
+presentation, what would you like it to be? That's your take home
+message.
+
+The take home message is your key message, a summary of your data or
+story. If you are giving an hour-long presentation, you might have
+several take home messages, and that is fine. Just make sure that what
+you think is key, really matters to your audience.
+
+## Slide Master: what is it?
+
+Slide Master is a tool used in Microsoft PowerPoint to create slide
+templates. Slide Master can save slide layouts, including the
+background, color, fonts, effects, positioning, etc. One benefit to
+using Slide Master is that you can make universal changes to every
+current and future slide within your presentation by only adjusting
+the Slide Master. 
+
+The Slide Master has been used to set-up the LCSB presentation
+template and **should thus not be modified!**